Forms and Applications

Retainage Forms

Retainage is a requirement for ALL contracts over $20,000.

Forms D-11 and D-12 are used to administer the release of retainage. The school districts submit Form D-11, Application to Release Retainage with supporting documentation and certificates. OSPI reviews the D-11 Forms, documentation and certifications. When the process is complete, OSPI issues Form D-12, Retainage Release Authorization.

• Escrow Agreement–Form D-162
• Contractors Option–Form D-163 (This form is required with Form D-162)
• Retainage Bond–Form D-164
• District Certificate of Bond–Form D165 (Required with Form D-164)
• Application for Release of Retainage–Form D-11

Certification & Reimbursement

Forms require the payment of district funds before access to state funding assistance is approved. District funds are verified by the payment certification process.

• Construction–Form 1288
• Skills Center–Form 1288SKL
• Furniture and Equipment–Form B751
• Inspection and Testing–Form 1290 (Use hardcopy form provided by OSPI.)

Construction Contract Forecasting

OSPI requires school districts applying for the SCAP to submit expected Construction Contract payment information for their projects. The Monthly Construction Contract Payment Schedule must be submitted at D-9.

D-Forms

The D-forms are the primary documents that form the basis of any agreements between OSPI and the school districts receiving state assistance through the School Construction Assistance Program (SCAP).

All new D-Form applications are now submitted electronically using the Information and Condition of Schools (ICOS) web application. Paper forms are no longer being accepted. Please login to ICOS to submit a grant application for SCAP funding.

D1

Study and Survey Grant Application

Sample Documents

• Inventory and Building Condition Assessment Checklist
• Form 1066: Students with Developmental Disabilities
• Sample Resolution: Board Acceptance of Study and Survey

D3

Project Application (Excel)

Sample Documents

• Sample Resolution: Authorized Signatures
• Sample Resolution: New-in-Lieu Replacement Option
• Form 1066: Students with Developmental Disabilities
• Sample Letter: Request for High-Performance School Exemption

D5

Application for Preliminary Funding Status (Excel)

Sample Documents

• Sample Resolution: Racial Balance
• Sample Resolution for GC/CM: Board Approval of Use
• Sample Letter: Certification of Funds & Front Funding
• Sample Preliminary Construction Management Plan
• Sample Letter: SEPA Compliance
• Washington Sustainable Schools Protocol Required Documents available on WSSP Page

D7

Application to Proceed with Bid Opening or Application to Negotiate MACC (GCCM) (Excel)

• Assignable Square Footage Form
• Summary of Assignable Square Feet by Building Instructions

Sample Documents

• Sample Final Construction Management Plan
• Sample Letter: Architect’s Compliance with Code
• Sample Letter: Inspections and Testing
• Sample Letter: Jurisdiction Approval
• Sample D-7 CR Certification Letter
• Sample D-7 VE Acceptance Resolution

D9

Application for Authorization to Sign Contracts (Excel)
GC/CM Application for Authorization to Sign MACC Agreement (Excel)
Contract Payment Schedule

Sample Documents

• Modernization projects: Sample Resolution: 5 year/30 year
• Sample Resolution: Intent to Award
• Sample Resolution: Intent to Construct
• Sample Letter: Certification of Disbursable Funds
• Washington Sustainable Schools Protocol Required Documents available on WSSP Page

D11

Application for Release of Retainage (Excel)

Sample Documents

• Sample Resolution: Final Acceptance
• Sample Resolution: Commissioning Report
• Sample Letter: Architect’s Certification
• Sample Letter: Certification of Submittal of High-Performance Documents
• Sample Letter: Certification of Submittal of Apprenticeship Information
• Sample Letter: Certification of Liens
• Sample Letter: Certification of Wages
• Washington Sustainable Schools Protocol Required Documents available on WSSP Page

Other

Miscellaneous claims and suggested reporting formats:

• Invoice Voucher (Contractor) Application for Payment on Contract-Form F717A
• Invoice Voucher (Architect) Application for Payment on Contract-Form F718
• Study and Survey Claim Form-Form SPI 1482
• Special Capital Grants Provided by Budget Proviso–Form 1583