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Home » Policy & Funding » School Technology » EdTech Federal Programs » E-rate Program

E-rate Program

Contact Information

Susan Tenkhoff
E-Rate & Emergency Connectivity Fund Coordinator

Ana Ketch
Federal Ed. Funding Optimization Program Specialist

The E-rate discount program lowers the cost of Internet access, and telecom and network data services for schools and libraries. In addition, districts and libraries also apply for the E-rate discount to lower the cost of telecom and network data services.

E-rate Training & Materials

USAC Training Materials

E-rate Reimbursement Amounts

Starting with Funding Year 2015 (July 1, 2015 - June 30, 2016), E-rate discounts for all schools are based on their shared, district-wide discount. This district-wide discount is calculated based on the percentage of students eligible for the National School Lunch Program (NSLP) (or other qualifying methods for determining low-income student populations) and the Urban or Rural designation of the district.

To assist districts with these changes, OSPI has created a spreadsheet that indicates the enrollment and NSLP (or equivalent) data for each school, along with each school's Urban or Rural status, their State LEA ID, State School Code, NCES codes, USAC-provided Billed Entity Numbers (BENs) - all data that will be needed in order to complete the Discount Calculation portion of the FCC Form 471. Please note, the student counts are not necessarily those you will use to calculate your Category 2 budgets, and don't contain information about part-time students. If you have part-time student data, feel free to use it, just make sure you have documentation that you can provide during USAC review of your application.

This school-level data is then rolled up to create the district-wide discounts. For each district with more than 50% of their schools listed as Rural, the entire district is considered Rural. All other districts are considered Urban. Once the district-wide NSLP% and the Urban/Rural status are determined, OSPI uses USAC's Discount Matrix to determine the district-wide discount.

For Funding Year 2023 (July 1, 2023 - June 30, 2024), OSPI will be using the data from October 31, 2021 Child Nutrition reporting as the basis for the valid file that will be sent to USAC.  OSPI is currently working to align the data from Child Nutrition with the Billed Entity Numbers and school names as defined in USAC’s E-rate Productivity Center (EPC), and will be posting the resulting ‘valid file’ here as soon as it is complete (anticipated to be posted by early November, 2022).  If you have questions about the current data, or need to discuss the data for your district prior to the posting, please reach out to Susan Tenkhoff or Ana Ketch for assistance.

Eligible Services

SPIN Number & NCES Code

District Technology Plans

E-rate no longer requires a district technology plan for any funding category, and there are no state or federal requirements for districts to have a technology plan. However, if a district would still like to have a state-approved technology plan, that option is still available through OSPI. Interested districts must submit an Intent to File form to OSPI, and submit their plan for approval.

If you did not use the 2019-2022 District Technology Plan Template to develop your district technology plan, use the 2019-2022 District Technology Plan Index to organize the content in your plan. 

The district school board must approve your technology plan first and document their approval in a letter.

Send completed forms and board approval to:

ATTN: Bre Urness-Straight, Educational Technology
Office of Superintendent of Public Instruction
PO Box 47200
600 Washington Street SE
Olympia, WA 98504-7200