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Home » Policy & Funding » Grants & Grant Management » Education Grant Management System (EGMS)

Education Grant Management System (EGMS)

EGMS Training: Release 1

The first of three trainings on OSPI's new grant management system has been scheduled. Register in pdEnroller.

Tuesday, April 20, 2021 | 1:00 pm–5:00 pm

Contact Information

Education Grant Management System

OSPI is in the process of transitioning from iGrants to the Education Grant Management System (EGMS). EGMS is a sustainable, modern solution to replace the aging iGrants system. It will improve business processes and be more efficient for both LEAs and OSPI. EGMS will replace iGrants, the Claims system, and Program Monitor (used for Consolidated Program Review). Other EDS applications will remain in EDS.

Timeline

Currently, the plan is to go live with EGMS in early May 2021. All form packages (with one exception) will be developed in EGMS for the 2021-22 school year and will be launched beginning in May 2021. All the 2020-21 End of Year reports normally launched in iGrants will remain in iGrants for this first year, then they will be moved into the new system for the 2021-22 school year. Budget revisions will continue in iGrants for those 2020-21 budgets until November 2021. Beginning January 2022, iGrants will no longer be used. Although not in iGrants, users will still be able to access the system for records retention and historical purposes.

What does this mean for me?

If you have used iGrants in the past or plan to apply to future grants, you will eventually need an EGMS account and complete all this grant work in the new grants management system. We will have more information about registration at a later date. Registration will be completed for most current iGrants users and will be available in the early summer of 2021. New users will access the webpage and register as a new user, also in early summer. Training will be provided in a variety of avenues beginning in April 2021. Those trainings, webinars, and user manuals will be provided on this page as they become available.

EGMS System Tour

Consolidated Grant Application

One of the grant opportunities in EGMS will be the Consolidated Grant Application. This will be a single form package, or opportunity, that will include all federal Title programs with a transferability option. These programs include:

  • Title I, Part A
  • Title I, Part C
  • Title I, Part D
  • Title II, Part A
  • Title III, Part A
  • Title IV, Part A
  • Title V, Part B and REAP

This grant opportunity will combine common Title requirements, such as Substantially Approvable Status (SAS), program assurances, and family engagement. Then separate sections for the unique program requirements. The budgets for each program will be on a single page and will include only allowable activities for each program. The Consolidated Grant Application will be tailored to each LEA, so only the programs the LEA is participating in will be displayed in the application. It will also allow multiple staff to complete different portions at the same time.

Training

Training is currently being scheduled for the EGMS system, slated for April 20, 2021. A pdEnroller link will be available soon.

June and September trainings will be posted soon, available in pdEnroller