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Home » About OSPI » Contact Us » OSPI Public Records Request

OSPI Public Records Request

Contact Information


OSPI follows the Public Records Act regarding disclosure of our public records. OSPI rules about processing public records requests are found under WAC 392-105.

You need to contact the school or district of last attendance directly. OSPI does not maintain official transcripts, diplomas, or complete educational/student history files for students. For certificates for GEDs, contact the Washington State Board for Community and Technical Colleges

Official certificates are available immediately online through the E-Certification profile.  

Contact our Professional Certification Office. Please allow 10 business days for a response.

Other OSPI records:

Public Records Request

Requests for public records must be in writing and should include the following: 

  • Date and time of the request (emails include this automatically) 
  • Requestor's contact information to send communications and responsive records (only one source is needed: email address, mailing address, or fax) 
  • A reasonable description of the requested records 
  • The preferred format for receiving the records (inspection, hardcopy, electronic) 

Please note under RCW 42.56.070(8), OSPI is prohibited from providing lists of individuals (employees, teachers, etc.) requested for commercial purposes. If you request a list of individuals, you may be required to complete a Commercial Purposes form and/or sign a declaration describing the purpose of the request and stating you will not use records listing individuals for a commercial purpose. 

Submitting A Request

Public Records Requests can be submitted to OSPI using any of the following options:

  • Online (preferred) Electronic Request Form 
  • Email your request to Public Records email 
  • Mail your request to
    • Office of Superintendent of Public Instruction 
      Attn: Public Records Officer 
      Old Capitol Building, 600 S. Washington 
      PO Box 47200 
      Olympia, WA 98504-7200 
  • Fax your request to 360-753-4201
  • In person:  
    • Office of Superintendent of Public Instruction 
      600 Washington St. SE 
      Olympia, WA 98504-7200 
    • Get driving directions 

Frequently Asked Questions

Within five business days OSPI's Public Records Office will:

  • Provide the records or a link to the records, and/or
  • Acknowledge receipt of request and give a timetable for delivery, and/or
  • Ask for clarification, and/or
  • Deny the request and provide a reason for the denial.

OSPI will produce all responsive records unless the records fall within specific exemptions. Exemptions are the laws and statutes which exclude specific information or records from disclosure. If the records requested fall under an exemption, they may be redacted, or the request can be either fully or partially denied. With every redaction and/or denial OSPI will cite the appropriate exemption. If the records contain redactions, OSPI will provide a copy of OSPI's Public Records Exemptions which is a guide to understanding the redactions.

RCW 42.56.070(8) prohibits OSPI from providing access to lists of individuals requested for commercial purposes. If you request a list of individuals, OSPI may require you to complete a form declaring the records will not be used for any form of business activity intended to generate revenue or financial benefit.

There may be fees associated with your request. If your request has associated fees, the Public Records Office will contact you for approval to process the request. OSPI will not produce any records until we receive necessary payment. In accordance with RCW 42.56.120 and WAC 392-105-060, OSPI fee schedule is as follows:

  • Digitizing Hardcopy Files: $0.10 per page
  • Electronic Documents: $0.05 per every four electronic files and/or email
  • Photocopies: $0.15 per page
  • Postage and Media: Based on actual costs incurred by agency
  • Transmission of electronic records: $0.10 per gigabyte

*A 10% deposit may be required per RCW 42.56.120

If OSPI denies your public records request, you may request a review of the denial. To request a review:

  • Make your request in writing. In your request to review the denial:
    • Include your public records log number
    • Include a copy of or reasonably identify the written statement by the public records officer or designee denying the request
  • Submit your written request to OSPI's Public Records Office using any one of the following:
    • Email your request to Public Records.
    • Mail your request to the following:
      • Office of Superintendent of Public Instruction
        Attn: Public Records Officer
      • PO Box 47200
      • Olympia, WA 98504-7200
    • Fax your request to 360-753-4201
    • Deliver your request in person to:
      • Office of Superintendent of Public Instruction
        600 Washington St. SE
        Olympia, WA 98504-7200
        Get driving directions