Ordering and Receiving

Sponsors (Public and Private Schools, Residential Child Care Institutions (RCCIs), and approved state agencies) participating in the National School Lunch Program (NSLP) are eligible to receive foods purchased by USDA. Sponsors participating in the Summer Food Service Program (SFSP) may also receive USDA Foods as well as some Child and Adult Care Food Program (CACFP) institutions.

Washington state sponsors order USDA Foods in CNP Web. To place an order, you must first complete a USDA Foods User Authorization Form to establish a user account.

NOTE: There are also annual requirements for all facilities to complete. Please keep this in mind before beginning the ordering process.

Ordering Information

Items Available In Washington State

Each year, USDA releases the USDA Foods Available List for the upcoming school year. Foods made available to our state are determined through the Pre-Order Survey.

SY 2023-24

• Food Items Available for SY 2023-24
• Order and Delivery Schedule 2023-24
• Storage, Handling, and Delivery Fee Schedule 2023-24
• Entitlement Calculator

SY 2024–25

• Food Items Available for SY 2024-25
• Order and Delivery Schedule 2024-25
• Storage, Handling, and Delivery Fee Schedule 2024-25

Delivery Information Updates

If you have a new delivery contact person or a change for delivery address, please fill out the Delivery Updates Form to notify OSPI Child Nutrition.

Please Note: Delivery address changes may only be updated once a year.

USDA Foods Members

Make sure to submit your USDA Foods User Authorization first so you can submit your orders.

• CNP Web Log-in
• Sponsor Application Instructions
• Sponsor Ordering Instructions
• Ordering Procedure Reference Sheet
• Will Call of USDA Foods Reference Sheet

Diverted USDA Foods

Diverted foods are USDA Foods that are sent to processors so they can be processed into end products (such as chicken nuggets). Local Education Agencies are required to use diverted foods in the same school year they were sent to the processor.

SY 2023–24 

• 2023-24 Diversion Adjustment Form

Carryover of new 23–24 pounds has been approved. The forms will be available in June 2024.

SY 2024–25 

The submission to request pounds is through your Membership organization. All final Pound requests from the organizations are due March 1, 2024.

Local Food for Schools - Fact Sheets

• Apricots
• Blackberries
• Blueberries
• Blueberry Puree
• Crimson Lentils
• Coho Salmon
• Dried Cherries
• French Green Lentils
• Frozen Cherries
• Frozen Peaches
• Frozen Raspberries
• Frozen Strawberries

• Green Lentils
• Ground Bison
• Ground Pork
• Pink Salmon
• Pork Loin
• Pork Sausage
• Pork Shoulder
• Raspberry Puree
• Shaved Beef
• Stew Beef
• Whole Wheat Flour

Receiving and Invoicing

• Pick List Report Instructions
• Delivery Checklist
• Delivery Discrepancy Instructions
• Invoice Instructions For Food Distribution

Product Fact Sheets

• USDA Foods Database
• USDA's Food Fact Sheets
• Washington State's W Code Nutrition Fact Sheets

Product Complaints & Donations

Complaints and Damaged Products

• USDA Foods Complaint Form
• USDA Foods Complaint Instructions

Food Donation

• Food Donations and Excess Inventory Reference Sheet
• Excess Inventory Food Donations Form

Storage Facility Requirements

• Storage Facility Review Reference Sheet
• Storage Facility Self-Evaluation Form

Pre-Order Process Information - Annual Requirement

The Pre-Order Process is an annual requirement for all sponsors. The process allows you to allocate next year's Entitlement to programs and reserve USDA items for your organization. The Pre-Order Survey tells OSPI Child Nutrition how much, and what types of foods to order through USDA. The survey is released in February every year, and helps us determine which foods to order in the upcoming year.

• USDA Foods Pre-Order Process Reference Sheet
• Pre-Order Survey Entry Instructions
• Pre-Order Process Recorded Training
• Entitlement Calculator
• Pre-Order Process Checklist
• Pre-Order Process Timeline
• Calculating Ordering Amounts Reference Sheet