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Home » About OSPI » Contact Us » OSPI Public Records Request

OSPI Public Records Request

Frequently Requested Records

Contact Information

Public Records

360-725-6372

The Office of Superintendent of Public Instruction (OSPI) follows the Public Records Act regarding disclosure of our public records. OSPI rules about processing public records requests are found under WAC 392-105.

How to Make a Public Records Request

If you do not find the information you seek on our website, you can submit a request for the record(s). Requests for public records must be in writing and should include the following:

  • Date and time of the request (emails include this automatically)
  • Requestor's contact information to send communications and responsive records (only one source is needed: email address, mailing address, or fax)
  • A reasonable description of the requested records
  • The preferred format for receiving the records (inspection, hardcopy, electronic)
  • If you request a list of individuals and their contact information, please include a completed Declaration on Commercial Purposes form

Where to Submit a Request

Public Records Requests can be submitted to OSPI using any one of the following options:

  • Complete and submit the electronic request form online
  • Email your request to publicrecordsrequest@k12.wa.us
  • Mail a letter of your request to the following:
    • Office of Superintendent of Public Instruction
      Attn: Public Records Officer
      Old Capitol Building, 600 S. Washington
      PO Box 47200
      Olympia, WA 98504-7200
  • Fax a letter of your request to 360-753-4201
  • Deliver your written request in person to:
    • Office of Superintendent of Public Instruction
      600 Washington St. SE
      Olympia, WA 98504-7200
    • Get driving directions

Within five business days OSPI's Public Records Office will:

  • Provide the records or a link to the records, and/or
  • Acknowledge receipt of request and give a timetable for delivery, and/or
  • Ask for clarification, and/or
  • Deny the request and provide a reason for the denial.

OSPI will produce all responsive records unless the records fall within specific exemptions. Exemptions are the laws and statutes which excludes specific information or records from disclosure. If the records requested fall under an exemption, they may be redacted, or the request can be either fully or partially denied. With every redaction and/or denial OSPI will cite the appropriate exemption and provide a copy of OSPI's Public Records Exemptions which is a guide to understanding the redactions.

There may be fees associated with your request. If your request has associated fees, the Public Records Office will contact you for approval to process the request. OSPI will not produce any records until we receive necessary payment. In accordance with RCW 42.56.120 and WAC 392-105-060, OSPI fee schedule is as follows:

  • Digitizing Hardcopy Files: $0.10 per page
  • Electronic Documents: $0.05 per every four electronic files and/or email
  • Photocopies: $0.15 per page
  • Postage and Media: Based on actual costs incurred by agency
  • Transmission of electronic records: $0.10 per gigabyte

*A 10% deposit may be required per RCW 42.56.120

If OSPI denies your public records request, you may request a review of the denial. To request a review:

  • Make your request in writing. In your request to review the denial:
    • Include your public records log number
    • Include a copy of or reasonably identify the written statement by the public records officer or designee denying the request
  • Submit your written request to OSPI's Public Records Office using any one of the following:
    • Email your request to publicrecordsrequest@k12.wa.us.
    • Mail your request to the following:
      • Office of Superintendent of Public Instruction
        Attn: Public Records Officer
        Old Capitol Building, 600 S. Washington
        PO Box 47200
        Olympia, WA 98504-7200
    • Fax your request to 360-753-4201
    • Deliver your request in person to:
      • Office of Superintendent of Public Instruction
        600 Washington St. SE
        Olympia, WA 98504-7200
        Get driving directions