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Home » Student Success » Support Programs » Reengaging & Reducing Dropouts » Open Doors Youth Reengagement » Open Doors Youth Reengagement-Getting Started Toolkit

Open Doors Youth Reengagement-Getting Started Toolkit

The "Open Doors Youth Reengagement-Getting Started Toolkit" is a collection of templates and documents needed to start an Open Doors program (or to expand program pathways with additional partners). All of the required items can be found below. Additionally, you will find the due dates for approval timelines.

The decisions to develop an Open Doors [1418] youth reengagement program should be based on data informed processes that identify the youth who have disengaged, and explore common barriers and support needs for these students. Programs should be developed using the principles of best practice to target these barriers, and provide supports and alternative pathways to success. Partnerships with districts, colleges, and agencies should be formed where the activities of the partners mutually reinforce these established goals.

Approval Process

Step 1: The lead partner in a partnership or consortium, or the district or college that is directly operating the program submits the required program approval documentation shown below.

Step 2: OSPI may request revisions to the approval documentation to align with the intent of WAC 392-700

Step 3: OSPI sends notice to the district, college, or lead agency that the program is approved.

Step 4: The lead partner requests and receives a School Code for the program from Customer Support by the deadline below.

Step 5: The program may begin reporting enrollment following the date provided at approval.

Model agreements were developed by OSPI for use by districts and reengagement partners. One of these agreements and other support documents must be submitted to OSPI for review and approval before the district or college will be able to operate or contract for a reengagement program under WAC 392-700. Programs can contain multiple models or partnerships and may require multiple agreements to accommodate this.

Program Approval Documentation Requirements

Program Model

Contract

Program Flowchart

Program Narrative

Program Calendar

Contracted Service Agreements

District or College Directly Operated (No Partners)

Letter of Intent

Yes

Yes

Yes

Yes when applicable

Partnership with District, ESD, or Agency

Letter of Intent
AND
Program Scope of Work based on Community Based Organization (CBO)

Yes

Yes

Yes

Yes when applicable

Partnership with College

Letter of Intent
AND
Program Scope of Work based on College

Yes

Yes

Yes

Yes when applicable

Consortium

Letter of Intent
AND
Program Scope of Work based on the Consortium LEA

Yes

Yes

Yes

Yes when applicable

  • The Letter of Intent is an agreement between the district or direct funded college with OSPI that states that the district or college agrees to the WAC requirements.
  • The Scope of Work (Program or Interlocal) states that the program partners and lead agency agree to the WAC.
  • The Program Flow Chart describes actions including referral process, assessment for placement, and student pathways or options.
  • The Program Narrative describes the program/pathways identified in the Program Flow Chart, the curriculums offered (e.g. vocational, contracted services such as online curriculum providers, etc.) as well as case management support.
  • The Program Calendar identifies the number of program hours available from September 1 through August 31.
  • Contracted Service Agreements are required for some instances where program components related to the WAC are being contracted by another agency or provider that may not qualify into a partnership agreement.

Approval Deadlines

School Code Type R

For districts who do not currently have a school code assigned for Open Doors programming.

What is due: Program Approval Documents (see above for specific items)
Deadline: May 15
Please send to: Laurie Shannon
 

What is due: Request for a school code
Deadline: June 1
Please send to: Customer Support, 360-725-6371 or 1-800-725-4311
 

Program Qualification Codes

Districts may add Open Doors pathways and partnerships. Each of these will need prior approval and the pathway will be issued a unique qualification code. Program approval documents must be submitted to Laurie Shannon.

What is due: Program Approval Documents to OSPI
Deadline: November 15
Program qualification code will be effective: January 1 following approval

What is due: Program Approval Documents to OSPI
Deadline: February 15
Program qualification code will be effective: April 1 following approval

What is due: Program Approval Documents to OSPI
Deadline: May 15
Program qualification code will be effective: September 1 following approval