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Home » Student Success » Support Programs » Attendance » Improving Attendance for Districts & Schools

Improving Attendance for Districts & Schools

Contact Information

Attendance

Krissy Johnson
360-725-6045

On this page, you’ll find tools & resources to help you in your attendance improvement work! Review resources to learn more about attendance, including recorded webinars, best practices and research. You can also order or download ready to use awareness materials, recordings & videos.

Best Practices

Addressing attendance is most successful when using a multi-tiered approach. This is an integrated system that connects all of the academic and non-academic interventions, supports, and services available in schools and communities to support instruction and eliminate barriers to learning and teaching. Visit the Multi-Tiered System of Supports (MTSS) webpage for more information.

Engaging Community Partners

Community members, organizations, and businesses are critical partners in this work. This work is not on schools alone, and there are many willing helping hands. Here are a few ways that community partners can support students to attend school:

  • prizes for incentive programs
  • advertising on reader boards
  • posters in business windows
  • volunteers for tutoring or mentoring
  • participating on the community truancy board

Visit the Attendance Works website for more ideas on how community partners can be engaged to support attendance.

Positive & Engaging School Climate

Define & Teach Good Attendance

  • In the same way we teach academics we can teach behavior, including attendance. Explicitly teaching students about attendance expectations contributes to greater success in this area.
  • Does your school or district have a common definition of what good attendance is or have a threshold for Tier 1 attendance? If not, consider starting with this definition. Some schools use a catchy slogan like "Strive for Five" or "171 days." Consider involving your staff, teachers, and families in the creation of this definition to create more engagement in this effort.

Building Awareness of the Impact of All Absences

  • Many communities, school boards, and families are simply not aware of the negative impacts of absences on students' education. To start building awareness and shifting the culture of attendance in your community, see our free resources and those on Attendance Works.  

Celebrating & Incentivizing Good Attendance

  • Taking the time and dedicating resources to celebrating good attendance can be a strong and fun motivator for students to improve or keep up their attendance. Tips on Effective Incentives and other resources on incentives.

Monitor Data Frequently

  • Monitoring data on a daily and weekly basis can help catch kids early before absences accumulate. Once you have your tiered thresholds defined (how many absences trigger a Tier 2 & 3 intervention), it is valuable to review the students who meet that threshold on a regular & frequent basis. This monitoring allows school teams to match the student with an appropriate intervention.

Nudge Letters

  • Nudge letters are an evidence-based strategy that use social comparison or norms to "nudge" the behavior of students and families. Read how Tacoma has used nudge letters in their district with great success. Contact your student information system administrator or service provider to learn more about attendance nudge letter options.

Check & Connect

  • Check & Connect is an evidence-based mentoring intervention that builds a strong relationship between the mentor and the student, offers individualized support, partners with families, and engages with the student on attendance, behavior, and grades. Read more about the program.

Peer Mentors

  • Peer mentoring involves youth mentoring other youth, often an older student with a younger student, and can have significant positive benefits for both students. Read guidance on implementing peer mentoring programs.

Attendance Advisory 

  • Building on the concept that attendance is a behavior, an attendance advisory is a Tier 2 group intervention that increases the skills needed to be present and on time. Find sample curriculum developed by Keithley Middle School in Franklin Pierce School District that teaches skills like sleep hygiene and time management.

Early Interventions through Family & Student Problem Solving

  • Home visits or parent conferences work with the student and family to understand reasons for absences and devise solutions. Here are some examples of barriers and solutions that may work:
    • Transportation challenges: bus passes/vouchers or assistance establishing support plans
    • Trouble getting out of bed in the morning: alarm clocks or wake up calls
    • Lack of engagement: Connect students with extra-curricular activities or alternative learning settings, including Open Doors Re-engagement programs.
    • Lack of clean clothing: connect with community partners or companies for donations of a washer and dryer for the school.
    • Lack of access to shower: allow students to use shower facilities before school
    • Use the My Family's Help Bank Worksheet to help families think through their support network.

Community Truancy Board (CTB)

  • The purpose of a Community Truancy Board (CTB) is to identify the root causes of truant behavior and provide resources or interventions to youth and families in a collaborative and supportive manner. See the CBT resources below under Tools for more resources on community truancy boards.
  • Community Truancy Board Training Modules are available by emailing Krissy Johnson.
  • Sample Memorandum of Agreement for operation of Community Truancy Boards


Tools & Resources

In this section you can find tools for understanding your data, planning and assessment tools, information on attendance screeners, and a variety of resources for communicating about attendance.  

  • Attendance Works offers excel tools that will easily produce reports that display the data listed above by simply importing your student-level data.
  • Strive for Five Attendance Tracker (Grandview). Consider creating something like this for your students and parents based on your school calendar. Help them track their attendance with ease!

These tools can help you understand factors in your school or community that may be impacting groups of students.

Attendance Awareness Materials

In this section, you can find posters to order and download, videos and other social media messaging, and wake-up call/robocall recordings from the Sounders and Seahawks.