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Communication

Contact Information

Title I, Part A

360-725-6100
Heidi Schultz
Program Supervisor

Use Effective Communications with Families

Under state and federal law, all parents have the right to information about their child's education in a language they can understand. These must be implemented before Title I, Part A funds can be used. Familiarize yourself with these requirements; look at the information provided by the Equity and Civil Rights office at OSPI:

Title I, Part A integrates parent and family engagement (PFE) at every level of a child's schooling. Relevant, clear, and regular communication establishes a strong foundation for effective parent and family engagement:

  • Create communications content in an understandable, uniform format.
  • Make alternative formats available when families request it.
  • Provide communications in a language that parents/guardians can understand, where practical.
  • Make sure that communications with disabled parents or guardians are as understandable and effective as the communications other parents receive.

Primary Family Notification Requirements for LEAs

PFE communication and notifications should demonstrate a results-oriented effort between LEAs, schools, and OSPI. LEAs, schools, and OSPI all have an obligation to distribute information to the parents/guardians of students who receive services through Title I, Part A programs, and should do so cooperatively.

The document titled What LEAs and Schools Must Send Out and When helps clarify the statutory and regulatory requirements that apply to information that LEAs must provide to the parents of students who receive Title I, Part A services. This checklist is not complete, and does not include the consultation, collaboration, technical assistance, training, and other kinds of direct and indirect communication that occurs among school and LEA staff and the families and children they serve.

Parents Right-To-Know

Teacher and Para Qualifications Templates

LEAs and schools inform the parents of Title I, Part A students that they may request, and the LEA and schools will provide, certain information on the professional qualifications of the student's classroom teachers and paraprofessionals providing services to the child.

Timely Notice of Limited State Certification and Licensure Templates

The federal Elementary and Secondary Education Act as amended by the Every Student Succeeds Act (ESSA) requires schools that receive Title I, Part A funds to notify parents or legal guardians when their child has been taught for four consecutive weeks by a teacher who has not met "applicable State certification or licensure requirements at the grade level and subject area in which the teacher has been assigned." [ESSA Sec. 1112(e)(1)(b)(ii)]

In Washington, this notification requirement is for any teacher teaching under a limited substitute teaching certificate (WAC 181-79A-231), such as a Emergency Substitute certificate or Intern Substitute Teacher certificate.

Clear Information As Soon As Possible

Make sure parents receive well-written program information promptly. It is critical that parents receive clear, understandable information, in a timely way, about Title I, Part A programs and services that affect their children. Make sure you include this information:

  1. Description and explanation of school curriculum
  2. Information about the forms of academic assessment your school will use to measure student progress
  3. Levels of proficiency students must reach to meet state learning goals

Involve Parents in Decision-making

Develop Title I, Part A programs together with parents. Schools must involve parents - in an organized, ongoing and timely way - with the planning, review and improvement of Title I, Part A programs. Two activities essential to effective parent and family engagement deal with strategic planning.

  1. Planning, review and improvement of the school parent and engagement plan
  2. Development of any schoolwide program plan under Title I, Part A Section 1114 (b) (2)

Existing Process.

If your school has a process that involves parents in planning and program design, continue to use that process - as long as you include a significant representation of the parents of children who receive Title I, Part A services.

Comments & Criticism.

If parents are not satisfied with your schoolwide plan, make sure they are able to submit comments when you make the plan available to the LEA.

Meet or Connect

Offer a variety of opportunities to meet or connect with parents. Schools must offer parents as much time flexibility as possible to attend meeting. Early mornings and in the evening are two options. The goal is to maximize the opportunity for parents to show up for meetings and engage with school staff.

  • Outreach is an important responsibility. Schools should offer alternate locations to meet with parents. Community centers, neighborhood libraries and other local spaces could overcome issues related to distance or accessibility, and increase the participation of parents.

Primary Notification Requirements for Schools

The communication and notification components that impact family engagement must demonstrate a results-oriented effort between LEAs, schools and OSPI. At different times, communications and notifications could be a cooperative effort among LEAs, schools and OSPI - all of us have an obligation to distribute information to the parents/guardians of students who receive services through Title I, Part A programs.

What LEAs and Schools Must Send Out and When includes references to the Title I, Part A statutory and regulatory requirements that apply to notification, or to information that schools must hand out or send to the parents of students who receive Title I, Part A services. This checklist is not complete, and does not include the consultation, collaboration, technical assistance, training, and other kinds of direct and indirect communication that occurs among school staff, and the families and children they serve.

Parents Right-To-Know

Teacher and Para Qualifications Templates

LEAs and schools inform the parents of Title I, Part A students that they may request, and the LEA and schools will provide, certain information on the professional qualifications of the student's classroom teachers and paraprofessionals providing services to the child.

Timely Notice of Limited State Certification and Licensure Templates

The federal Elementary and Secondary Education Act as amended by the Every Student Succeeds Act (ESSA) requires schools that receive Title I, Part A funds to notify parents or legal guardians when their child has been taught for four (4) consecutive weeks by a teacher who has not met "applicable State certification or licensure requirements at the grade level and subject area in which the teacher has been assigned." [ESSA Sec. 1112(e)(1)(b)(ii)]

In Washington, this notification requirement is for any teacher teaching under a limited substitute teaching certificate (WAC 181-79A-231), such as a Emergency Substitute certificate or Intern Substitute Teacher certificate.

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Fairness in education