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School Counselor Reissue and Renewal

Questions?

This page contains reissue and renewal information for Educational Staff Associate (ESA) who hold Residency, Professional and Continuing Certificates.

School Counselor Residency Requirements

There are multiple types of applications available for educators who are reissuing or renewing their Residency ESA Certificate. See below for more information on each option.

If you are looking for information on how to move to the second tier certificate, please see the Upgrade to the Professional webpage.

This is the certificate an ESA would apply for after they have completed two years of service in the role while on their Residency First Issue Certificate.

  • Must complete two years IN THE ROLE specific to their certificate in Washington
    OR
  • Hold a Residency ESA Certificate originally issued with a five year expiration date but did not complete two consecutive years of successful service IN THE ROLE and return for a third in Washington. The certificate may be reissued with no defined expiration date. Contact our office for further information regarding this process.
  • Submission of fingerprints for a background check is required, if a valid certificate is not already on record

The reissued certificate is valid for five years

IMPORTANT INFORMATION: If you met re-issuance criteria prior to 9/1/2017 by completing two consecutive years of service in the role and signed for your third year contract with the same employer by that date, then you must now apply to reissue your certificate as soon as possible. If you did not meet re-issuance criteria prior to 9/1/2017, you will not apply for re-issuance until you have completed two years of service in the role entirely after 9/1/2017. No experience prior to 9/1/2017 will count towards fulfilling this requirement.

NOTE: ESAs serving in the role for any FTE (full time employment) within a single school year, counts as a full year of service with the ESA certificate. Once the ESA completes two years of service, then he or she can apply for re-issuance.

NOTE: The reissue ESA Certificate is valid for five years. The five year validity period will begin after the completion of two years in the role, regardless of when the application for re-issuance is received.

This is the certificate an ESA would apply for when their reissue certificate is set to expire and for subsequent renewals.

First 5-Year renewal
This is the renewal option for those who have already completed the reissue certificate and/or have held a two or three year renewal.

  • Must attest to completion of an issues of abuse course.The coursework must include information related to identification of physical, emotional, sexual, and substance abuse; the impact on learning and behavior; the responsibilities of a teacher to report abuse or to provide assistance to victimized children; and methods of teaching about abuse and its prevention.   for more information see WAC 181-79A-030(9). This course MUST be entered into the 'PD Hours' section of your E-Certification account prior to applying
  • Must complete 100 clock hours or equivalent college credits or Professional Growth Plans (PGP) or a combination of any of the three options, which must have been completed in the five years prior to the application date for renewal
    OR
    Educators who hold a valid National Board for Professional Teaching Standards Certificate, Certificate of Clinical Competence issued by the American Speech-Language Hearing Association, or Nationally Certified School Psychologist credential issued by the National Association of School Psychologists may submit that certificate in lieu of the 100 clock hours (or equivalent) to renew their Washington educator or ESA certificate
  • Submission of fingerprints for a background check is required, if a valid certificate is not already on record
  • Beginning 9/1/2020: Must attest to the completion of a suicide prevention training approved by the PESB in the state of Washington within the five years previous to application Form 4020S

Subsequent renewals
This is the renewal option for those who hold a current five-year Residency ESA Renewal Certificate

  • 100 clock hours or equivalents must be completed from the date of issuance through the expiration date of the current certificate
    OR
    Educators who hold a valid National Board for Professional Teaching Standards Certificate, Certificate of Clinical Competence issued by the American Speech-Language Hearing Association, or Nationally Certified School Psychologist credential issued by the National Association of School Psychologists may submit that certificate in lieu of the 100 clock hours (or equivalent) to renew their Washington educator or ESA certificate
  • Beginning 9/1/2020: Must attest to the completion of a suicide prevention training approved by the PESB in the state of Washington within the five years previous to application Form 4020S
NOTE: An application to renew must not be submitted more than 12 months in advance of that certificate's expiration date.

Renewal of an expired Residency ESA Certificate
This is the renewal option for those who hold an expired five year Residency ESA Certificate.

  • 100 clock hours or equivalents must be completed within the 5 years immediately preceding the date of application for renewal
    OR
    Educators who hold a valid National Board for Professional Teaching Standards Certificate, Certificate of Clinical Competence issued by the American Speech-Language Hearing Association, or Nationally Certified School Psychologist credential issued by the National Association of School Psychologists may submit that certificate in lieu of the 100 clock hours (or equivalent) to renew their Washington educator or ESA certificate
  • Beginning 9/1/2020: Must attest to the completion of a suicide prevention training approved by the PESB in the state of Washington within the five years previous to application Form 4020S
NOTE: ESA applying to renew an expired certificate must submit documentation of completed clock hours or equivalents to the Certification Office for review with their application.

Clock hour equivalents are allowed as follows: 1 quarter credit = 10 clock hours; 1 semester credit = 15 clock hours; 1 PGP until 6-30-18 = 30 clock hours; 1 PGP as of 7-1-18 = 25 clock hours. Form PGP | PGP Information

LICENSE HOURS NOTE: Certain ESA roles are allowed to count any continuing education units (CEUs) that they completed to satisfy the requirements for their state professional health license to also fulfill the continuing education requirement (clock hour equivalents) for their certification renewal. Form 4098V Please see ESA Clock Hour Information for more information.

School Counselor Professional

The Professional ESA Certificate is the second-tier certificate in the state of Washington. The application is for those who are only renewing a current or expired second-tier certificate.

If you are looking for information on how to move to the second tier certificate, please see the Upgrade to the Professional webpage.

This is the certificate an ESA would apply for when they have already gained the Professional School Counselor Certificate. If you do not know if you already hold this certificate, please contact the Certification Office before you apply.

  • For the Professional renewal, the ESA must attest to the completion of a suicide prevention training approved by the PESB in the state of Washington within the five years previous to application Form 4020S
  • Must complete 100 clock hours or equivalent college credits or PGP or a combination of any of the three options
    OR
    Educators who hold a valid National Board for Professional Teaching Standards Certificate, Certificate of Clinical Competence issued by the American Speech-Language Hearing Association, or Nationally Certified School Psychologist credential issued by the National Association of School Psychologists may submit that certificate in lieu of the 100 clock hours (or equivalent) to renew their Washington educator or ESA certificate
  • Submission of fingerprints for a background check is required, if a valid certificate is not already on record

NOTE: For professional renewals of active certificates, clock hours or alternatives must have been completed since the issue date of the most recent Professional ESA renewal certificate.

NOTE: For subsequent renewals, an application to renew must not be submitted more than 12 months in advance of that certificate's expiration date.

Clock hour equivalents are allowed as follows: 1 quarter credit= 10 clock hours, 1 semester credit = 15 clock hours; 1 PGP until 6-30-2018= 30 clock hours; 1 PGP as of 7-1-2018= 25 clock hours.

Template Form 1697 PGP for Certificate Renewal

Form 1128-8: Use this form to document completion of a Professional Growth Plan and submit to your school district to claim clock hours and to the Certification Office if you are submitting an application for renewal or reinstatement of an EXPIRED certificate.

For PGP information and resources, please visit the Professional Educator Standards Board.

LICENSE HOURS NOTE: Certain ESA roles are allowed to count any continuing education units (CEUs) that they completed to satisfy the requirements for their state professional health license to also fulfill the continuing education requirement (clock hour equivalents) for their certification renewal. Form 4098V. Please see ESA Clock Hour Information for more information.

Educator Clock Hour Information

This is the certificate that an ESA would apply for if their previous certificate has expired.

  • For the Professional ESA Renewal, the ESA must attest to the completion of a suicide prevention training approved by the PESB in the state of Washington within the five years previous to application Form 4020S
  • 100 clock hours or equivalents must be completed within the five years immediately preceding the date of application for renewal/reinstatement
    OR
    Educators who hold a valid National Board for Professional Teaching Standards Certificate, Certificate of Clinical Competence issued by the American Speech-Language Hearing Association, or Nationally Certified School Psychologist credential issued by the National Association of School Psychologists may submit that certificate in lieu of the 100 clock hours (or equivalent) to renew their Washington educator or ESA certificate
  • Submission of fingerprints for a background check is required, if a valid certificate is not already on record

NOTE: ESAs applying to renew an expired certificate must submit documentation of completed clock hours or equivalents to the Certification Office for review with their application.

Clock hour equivalents are allowed as follows: 1 quarter credit = 10 clock hours; 1 semester credit = 15 clock hours; 1 PGP until 6-30-18 = 30 clock hours; 1 PGP as of 7-1-18 = 25 clock hours.

Template Form 1697 PGP for Certificate Renewal

Form 1128-8: Use this form to document completion of a Professional Growth Plan and submit to your school district to claim clock hours and to the Certification Office if you are submitting an application for renewal or reinstatement of an EXPIRED certificate.

For PGP information and resources, please visit the Professional Educator Standards Board.

LICENSE HOURS NOTE: Certain ESA roles are allowed to count any continuing education units (CEUs) that they completed to satisfy the requirements for their state professional health license to also fulfill the continuing education requirement (clock hour equivalents) for their certification renewal. Form 4098V Please see ESA Clock Hour Information for more information.

Educator Clock Hour Information

School Counselor Continuing

The Continuing ESA Certificate is a second-tier certificate in the state of Washington. The application is for those who are only renewing a current or expired Continuing ESA Certificate.

If you are looking for information on how to move to the second tier certificate, please see the Upgrade to the Professional webpage.

This is the certificate an ESA would apply for when they have already gained the Continuing School Counselor Certificate. If you do not know if you already hold the certificate, please contact the Certification Office before you apply. 

Requirements

  • Must complete 100 clock hours or equivalent college credits or PGPs or a combination of any of the three option during a five-year period. First-time renewals must have completed the continuing education requirement within the five years prior to application for renewal.  Subsequent renewals must have completed the continuing education requirement since the effective date of the latest renewal.
    OR
    Educators who hold a valid National Board for Professional Teaching Standards Certificate, Certificate of Clinical Competence issued by the American Speech-Language Hearing Association, or Nationally Certified School Psychologist credential issued by the National Association of School Psychologists may submit that certificate in lieu of the 100 clock hours (or equivalent) to renew their Washington educator or ESA certificate
  • Submit a valid National Board for Professional Teacher Standards (NBPTS) Certificate. The National Board Certificate must be renewed prior to applying for renewal of your teaching certificate.
  • Must attest to the completion of a suicide prevention training approved by the PESB in the state of Washington within the five years previous to application Form 4020S
  • Submission of fingerprints for a background check is required, if a valid certificate is not already on record

Reinstatement of an expired Continuing ESA Certificate: 100 clock hours or equivalents must be completed within the five years immediately preceding the date of application for renewal.

NOTE: Educators applying to reinstate an expired Continuing ESA Certificate must submit documentation of completed clock hours or equivalents to the Certification Office for review with their application.

CLOCK HOUR NOTE: Further clock hours earned will not start counting towards a following renewal until the next certificate's effective date.

Clock hour equivalents are allowed as follows: 1 quarter credit = 10 clock hours; 1 semester credit = 15 clock hours; 1 PGP until 6-30-18 = 30 clock hours; 1 PGP as of 7-1-18 = 25 clock hours.
Template Form 1697 PGP for Certificate Renewal

Form 1128-8: Use this form to document completion of a Professional Growth Plan and submit to your school district to claim clock hours and to the Certification Office if you are submitting an application for renewal or reinstatement of an EXPIRED certificate.

For PGP information and resources, please visit the Professional Educator Standards Board.

LICENSE HOURS NOTE: Certain ESA roles are allowed to count any continuing education units (CEUs) that they completed to satisfy the requirements for their state professional health license to also fulfill the continuing education requirement (clock hour equivalents) for their certification renewal. Form 4098V Please see ESA Clock Hour Information for more information.

Educator Clock Hour Information

NOTE: If an educator has not met the requirements to reinstate their certificate with clock hours or equivalents, they may be eligible for a Transitional Teacher Certificate.

Apply

If you have all necessary documentation to apply for this certificate, login to: E-Certification

*IMPORTANT: Please note that application fees are NOT refundable. Ensure that you select and submit the correct application. If you have questions regarding your application, please contact our office.