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Home » About OSPI » Bulletins and Memos » Bulletins and Memos » Bulletins and Memos

Bulletins and Memos

Bulletins
2020 | 2019 | 2018 | 2017 | 2016
Memorandum (memos were discontinued in 2016)
Number Datesort descending Title File(s) Office/Program
B002-20 01/09/2020 Education of Children and Youth in Foster Care: Renewal of School District Regional Education Agreement (REA) with the Department of Children, Youth and Families (DCYF) The Regional Education Agreement (REA) was developed by the Department of Children, Youth and Families (DCYF) and the Office of Superintendent of Public Instruction (OSPI) to help Local Education Agencies (LEAs) meet compliance mandates under the Elementary and Secondary Education Act (ESEA).
B001-20 01/09/2020 Requesting a High School Diploma from a Community College Upon Completion of a Two-year Degree The passage of HB 1714 allows any student between the ages of 16 and 21 who completes an Associate of Arts, Technical Arts, Applied Science or Science degree to obtain a high school diploma by written request to the College.
B004-20 01/15/2020 New Guidance Issued on Granting Partial Credit for Highly Mobile Students The 2017 legislature passed two separate bills amending RCW 28A.320.192, HB 1444, and SB 5241.
B005-20 01/23/2020 Bridge to College Math and English Courses – Invitation to Register for 2020–21 School Year This bulletin updates expectations for districts interested in offering Bridge to College courses next year.
B007-20 02/03/2020 Graduation Pathways Beginning with the Class of 2020 This bulletin provides a summary of the changes for graduation requirements that are in place for the Class of 2020 and beyond. A detailed Graduation Pathways Toolkit can be found on the Office of Superintendent of Public Instruction (OSPI) website.
B008-20 02/06/2020 2019–20 Instruction and Assessment Reporting Requirements for the Arts, Educational Technology, Health and Physical Education, and Social Studies This bulletin provides a summary of the annual reporting requirements on instruction and assessment information in the Arts, Educational Technology, Health and Physical Education, and Social Studies to OSPI, including links for each content area for districts to report information for 2019-20. Reports must be completed by June 30, 2020.
B006-20 02/06/2020 New Guidance and Training on Opioid Use Disorder On May 13, 2019, Governor Inslee signed into law Substitute Senate Bill 5380, which requires school districts with 2000 students or more to obtain and maintain at least one set of opioid overdose reversal medication doses in each of its high schools.
B003-20 02/13/2020 Private School Participation in Federal Programs Since the passage of the Elementary and Secondary Education Act (ESEA) in 1965, school districts have been required to provide equitable services to private school students, teachers, and in some cases, other education personnel, and parents under several federal programs.
B009-20 02/14/2020 State Reimbursement for 2019–20 Truancy Petitions Attached to this bulletin are Forms SPI 1302C and SPI 1302D. School districts, charter schools, and tribal compact schools are to use these forms to file preliminary and final claims for funding to help offset costs incurred for petitions filed with juvenile court(s) because of student truancy.
B011-20 02/20/2020 2019–20 Student Transportation Operation Allocation The purpose of this bulletin is to inform school districts of the calculation and distribution of their student transportation operations allocation for the 2019–20 school year.
B010-20 02/20/2020 2021 Teacher of the Year Nominations Every year the Teacher of the Year program celebrates the hard work and dedication of public school teachers and selects one educator as the Washington State Teacher of the Year.
B012-20 02/20/2020 School Immunization Rule Changes Starting August 1, 2020 In 2019, the Washington State Board of Health (SBOH) made changes to WAC 246-105, which establishes requirements for immunizations in all public and private schools and child care centers.
B013-20 02/28/2020 Preparation for Possible Novel Coronavirus (COVID-19) Outbreak in Washington State Preparation for Possible Novel Coronavirus (COVID-19) Outbreak in Washington State
B014-20 03/03/2020 Further Coronavirus (COVID-19) Guidance as of March 3, 2020 Further Coronavirus (COVID-19) Guidance as of March 3, 2020
B016-20 03/06/2020 Coronavirus (COVID-19) Guidance on Online Learning, Waivers, and School Closures as of March 6, 2020 As of March 6, 2020, the outbreak of the novel coronavirus (COVID-19) in Washington state has been mostly limited to King and Snohomish counties. However, school districts statewide should be actively engaging in contingency planning now, should the need for closures arise.
B015-20 03/06/2020 2019–20 National Board for Professional Teaching Standards Certification and (Challenging) High Poverty Schools Bonuses This bulletin provides instructions for claiming the annual state salary bonus for teachers who have attained national board certification from the National Board for Professional Teaching Standards (NBPTS).
B018-20 03/12/2020 New Requirements Related to School-Based Threat Assessment Programs Policies and Procedures Second Substitute House Bill 1216 (2019–20) Session Law relates to nonfirearm measures to increase school safety and student well-being in public schools.
B019-20 03/13/2020 Guidance for Long-term School Closures as of March 13, 2020 To slow the spread of the novel coronavirus (COVID-19) in Washington state, Governor Inslee announced on March 13 that all public and private K–12 schools in the state will be closed through Friday, April 24.
B021-20 03/18/2020 Guidance for Long-term School Closures as of March 18, 2020 To slow the spread of the novel coronavirus (COVID-19) in Washington state, Governor Inslee announced on March 13 that all public and private K–12 schools in the state will be closed through Friday, April 24.
B022-20 03/20/2020 Guidance for Long-term School Closures as of March 20, 2020 To slow the spread of the novel coronavirus (COVID-19) in Washington, Governor Inslee announced on March 13 that all public and private K–12 school facilities in the state will be closed and prohibited from providing traditional in-person instructional activities through April 24.
B025-20 03/23/2020 Guidance for Long-term School Closures as of March 23, 2020 (#2) To slow the spread of the novel coronavirus (COVID-19) in Washington state, Governor Jay Inslee announced on March 13 that all public and private K–12 school facilities will be closed and prohibited from providing traditional in-person instructional activities through April 24.
B024-20 03/23/2020 Guidance for Long-term School Closures as of March 23, 2020 To slow the spread of the novel coronavirus (COVID-19) in Washington state, Governor Jay Inslee announced on March 13 that all public and private K–12 school facilities will be closed and prohibited from providing traditional in-person instructional activities through April 24.
B027-20 04/01/2020 Summer Special Milk Program Application 2020 The purpose of this bulletin is to release the 2020 Summer Special Milk Program application.
B030-20 04/03/2020 New Requirements for Comprehensive Sexual Health Education Senate Bill 5395, passed by the Legislature in 2020, will require Washington’s public schools to provide comprehensive sexual health education instruction that is medically and scientifically accurate, evidence-informed, age-appropriate, aligned with health and learning standards, and inclusive of all students regardless of their protected class status.
B031-20 04/08/2020 Guidance for Long-term School Closures as of April 8, 2020 To slow the spread of the novel coronavirus (COVID-19) in Washington state, Governor Jay Inslee announced on March 13 that all public and private K–12 school facilities will be closed and prohibited from providing traditional in-person instructional activities through April 24. On April 6, he extended his directive and closed schools through the remainder of the 2019–20 school year.
B020-20 04/09/2020 School Transportation Relative Efficiency Ratings Associated with the implementation of the Student Transportation Allocation Reporting System (STARS) is the use of the reported data to provide a relative efficiency rating of school district transportation operations.
B032-20 04/15/2020 Guidance for Long-term School Closures as of April 15, 2020 This bulletin includes updates and guidance for school districts related to the Teacher and Principal Evaluation Program (TPEP) as well as federal program and funding waivers available under the Coronavirus Aid, Relief, and Economic Security Act (CARES Act). Local education agencies must apply for applicable waivers (CARES Act Funding Flexibilities Survey) by April 29.
B029-20 04/16/2020 Use of Funds: Individuals with Disabilities Education Act (IDEA) Part B This bulletin informs Local Education Agencies (LEA) of the requirements pertaining to the use of funds consistent with IDEA Part B.
B028-20 04/30/2020 Summer Food Service Program New Sponsor Application Packet The purpose of this bulletin is to release the 2020 Summer Food Service Program (SFSP) application for new sponsors.
B026-20 04/30/2020 Summer Food Service Program Returning Sponsor Application Packet The purpose of this bulletin is to release the 2020 Summer Food Service Program (SFSP) returning sponsor application packet.
B033-20 05/01/2020 Student Transportation Key Performance Indicators Student Transportation Key Performance Indicators
B023-20 05/01/2020 Fresh Fruit and Vegetable Program Application Packet School Year 2020-21 Fresh Fruit and Vegetable Program Application Packet School Year 2020-21
B034-20 05/01/2020 Summer Food Service Program Application Packet and Instructions for Sponsors Operating During Emergency School Closure Summer Food Service Program Application Packet and Instructions for Sponsors Operating During Emergency School Closure
B035-20 05/08/2020 Child and Adult Care Food Program: Family Day Care Home Application Materials, Federal Fiscal Year 2021 This bulletin provides information for the application process between Family Day Care Home (FDCH) Sponsors and new or renewing Day Care Home Providers for Federal Fiscal Year 2021.
B017-20 05/20/2020 Washington State Honors Award Nominations This bulletin provides instructions and materials to assist high schools in submitting nominations and identifying students who may qualify for a 2019–20 Washington State Honors Award from the Office of Superintendent of Public Instruction (OSPI).
B036-20 05/21/2020 Waiver of Eligibility for Early Childhood Education and Assistance Program The Western Regional Office of the U.S. Department of Agriculture (USDA) has extended the automatic eligibility of participants in Washington State’s Early Childhood Education and Assistance Program (ECEAP) for a one-year period.
B037-20 05/27/2020 K−4 Expectations During Long-Term School Closures as of May 27, 2020 To slow the spread of the novel coronavirus (COVID-19) in Washington state, Governor Jay Inslee announced on March 13 that all public and private K–12 school facilities will be closed and prohibited from providing traditional in-person instructional activities through April 24.
B038-20 05/27/2020 Application for Washington State Fellows’ Network (3-Year Program) The Office of Superintendent of Public Instruction (OSPI) and the Association of Educational Service Districts (AESD) are excited to announce the application for the 2020–21 Washington State Fellows’ Network opened on May 12.
B039-20 05/27/2020 Seal of Biliteracy for the Class of 2020 The Washington state Seal of Biliteracy recognizes public high school graduates who have attained a high level of proficiency in speaking, reading, and writing in one or more languages in addition to English.
B041-20 06/01/2020 List of Approved Online Vendors for the High School and Beyond Plan With the passage of House Bill 1599 (2019), the Legislature acknowledged the importance of providing students with access to an online electronic platform for the High School and Beyond Plan (HSBP).
B040-20 06/01/2020 Directory Change Request Process for 2020–21 School Year This bulletin is to inform you of the process to notify OSPI of changes to directory information contained within the Education Data System for the 2020–21 school year.
B042-20 06/03/2020 Traffic Safety Education Program Approval Application; Form SPI/TSE M-365 (Rev. 5/20); DOL form DTS-661-026 OSPI School District/Instructor Registration; Continuing Education Requirements for Traffic Safety Instructors Public and private schools intending to offer Traffic Safety Education (TSE) are required, under Washington Administrative Code (WAC) 392-153-014, to apply annually to the Office of Superintendent of Public Instruction (OSPI) for program approval.
B046-20 06/15/2020 School Immunization Rule Changes Starting August 1, 2020 Starting August 1, 2020, school immunization rules are changing.
B044-20 06/15/2020 School Employee Evaluation Survey (SEES) This bulletin provides school districts with current information about the School Employee Evaluation Survey (SEES), required annually as a result of Senate Bill 6696 (2010), Senate Bill 5895 (2012), and by the U.S. Department of Education as part of the EDFacts requirements for file N166 and Revised Code of Washington (RCW) 28A.150.230(2)(a).
B047-20 06/19/2020 Third Addendum to the School District Accounting Manual for the 2019–20 School Year The purpose of this bulletin is to advise school districts of the third addendum to the Accounting Manual for Public School Districts in the State of Washington (Accounting Manual).
B043-20 06/19/2020 Revisions to the School District Accounting Manual for the 2020–21 School Year The Accounting Manual for Public School Districts in the State of Washington (Accounting Manual) has been revised for the 2020–21 school year.
B045-20 06/26/2020 Right to Tribal Regalia Act Effective March 18, 2020, House Bill 2551 affirms inherent rights assured through tribal sovereignty and expressly provides that school districts must allow American Indian and Alaska Native K–12 and higher education students who are members of federally recognized tribes to wear traditional tribal regalia and objects of cultural significance at graduation ceremonies and related events.
B061-20 07/01/2020 National School Lunch and Breakfast Programs renewal for 2020-21 Program Year – Residential Child Care Institutions The Office of Superintendent of Public Instruction (OSPI), Child Nutrition Services (CNS), is pleased to release the National School Lunch Program (NSLP) and/or School Breakfast Program (SBP) sponsor application materials for Residential Child Care Institutions (RCCIs) for School Year 2020-21.
B048-20 07/09/2020 Equity Assurance Report Required of All School Districts and Public Charter Schools The Equity and Civil Rights Office at the Office of Superintendent of Public Instruction (OSPI) works to ensure each student has equal access to public education without discrimination by providing technical assistance and monitoring school districts’ and public charter schools’ compliance with state and federal nondiscrimination laws.
B049-20 07/10/2020 Data Collection for School Year 2019–20 The Office of Superintendent of Public Instruction (OSPI) evaluated all data collections from local education agencies (LEAs) and determined which collections may be ended early, removed as a requirement, use an extended deadline for reporting, or must be completed as regularly scheduled. This information was compiled into a new document called The Annual Data Collection Plan 2019–2020 and was first posted to the K–12 website under the Data and Reports, Reporting page on April 15. The Annual Data Collection Plan 2019–2020 will be updated as necessary in a manner that allows LEAs to easily identify the changes. Specific programs may issue additional program-specific data collection or reporting guidance that will also be posted on the K–12 website under the Data and Reports, Reporting page.
B051-20 07/21/2020 New Requirements for Comprehensive Sexual Health Education Suspended This bulletin provides notice to school districts that implementation of Senate Bill 5395 (2020) Session Law, concerning comprehensive sexual health education, is suspended pending the results of Referendum 90 in the 2020 General Election.
B054-20 07/24/2020 Special Milk Program Application Renewal for School Year 2020–21 The Child Nutrition Services (CNS) department within the Office of Superintendent of Public Instruction (OSPI) is pleased to release the Special Milk Program (SMP) application materials for school year 2020-21.
B052-20 07/24/2020 National School Lunch and School Breakfast Programs Application for 2020-21 School Year – Public School District/Private Schools The Child Nutrition Services (CNS) department within the Office of Superintendent of Public Instruction (OSPI) is pleased to release the National School Lunch Program (NSLP) and/or School Breakfast Program (SBP) sponsor application materials for school year 2020–21.
B050-20 07/24/2020 Associated Student Body (ASB) and Extracurricular Activities: New Reporting Requirements for High Schools This bulletin notifies school districts of new requirements related to Associated Student Body (ASB) fee policies and the participation of students who are low-income in extracurricular activities.
B057-20 07/27/2020 School Meal Programs Free and Reduced-Price Application Materials and Information for School Year 2020–21 All local education agencies (LEAs) participating in the National School Lunch Program (NSLP) or School Breakfast Program (SBP) must make free and reduced-price meals available to students.
B053-20 07/29/2020 Family Day Care Home Sponsors Application Renewal Process for Federal Fiscal Year 2021 This bulletin provides instructions for Family Day Care Home Sponsors who wish to continue participating in the Child and Adult Care Food Program (CACFP) in federal fiscal year 2021 (FY21).
B055-20 07/29/2020 Adult Care Institutions—Child and Adult Care Food Program Renewal Process for Federal Fiscal Year 2021 This bulletin provides instructions for Adult Care Institutions who wish to continue participating in the Child and Adult Care Food Program (CACFP) for federal fiscal year 2021.
B058-20 07/31/2020 Guidance on the New Title IX Rules and Responding to Sexual Harassment in Washington K–12 Schools On August 14, 2020, new U.S. Department of Education rules implementing Title IX of the Education Amendments of 1972 (Title IX) will go into effect.
B059-20 07/31/2020 School Nutrition Programs Guide to Returning to School School Nutrition Programs Guide to Returning to School
B060-20 08/04/2020 Child Care Institutions—Child and Adult Care Food Program Renewal Process for Federal Fiscal Year 2021 This bulletin provides instructions for Child Care Institutions who wish to continue participating in the Child and Adult Care Food Program (CACFP) for Federal Fiscal Year 2021.
B063-20 08/07/2020 Teacher and Principal Growth and Evaluation (TPEP) Guidance for 2020–21 Last spring, the Office of Superintendent of Public Instruction (OSPI) provided guidance to school districts and local associations about teacher and principal evaluation for the 2019–20 school year only.
B062-20 08/13/2020 2020–21 Implementation of the Washington Kindergarten Inventory of Developing Skills (WaKIDS) The purpose of this bulletin is to outline the 2020–21 Washington Kindergarten Inventory of Developing Skills (WaKIDS) requirements for districts offering full-time or Transitional Kindergarten.
B064-20 08/13/2020 Emergency Rulemaking – Definition of Absence The Office of Superintendent of Public Instruction (OSPI) filed an emergency rule updating the definition of absence for the 2020–21 school year. The rule, WAC 392-401A, is effective beginning August 13, 2020. Soon, OSPI will initiate a formal rulemaking to adopt a permanent rule.
B066-20 08/21/2020 Clarifying Options to Claim Alternative Learning Experience Enrollment Funding in 2020–21 Clarifying Options to Claim Alternative Learning Experience Enrollment Funding in 2020–21
B067-20 08/31/2020 E-rate Form 479 for Districts on K-20 Network This bulletin provides an overview of the E-rate Form 479 that districts on the K-20 Educational Network must complete and return to the Office of Superintendent of Public Instruction (OSPI) by September 30, 2020, to receive E-rate discounts on their annual K-20 network fee.
B070-20 09/01/2020 Required Student Transportation Operations, 2020–21 School Year Required Student Transportation Operations, 2020–21 School Year
B069-20 09/01/2020 School Bus Driver Compliance Report for the 2020–21 School Year School Bus Driver Compliance Report for the 2020–21 School Year
B068-20 09/01/2020 2020–21 State Accepted Quotes for School Bus Categories 2020–21 State Accepted Quotes for School Bus Categories
B072-20 09/03/2020 Physical Education Requirement to Provide 100 Minutes Per Week in Grades 1–8 Temporary Suspension (Emergency Rule Change to WAC 392-410-135) Physical Education Requirement to Provide 100 Minutes Per Week in Grades 1–8 Temporary Suspension (Emergency Rule Change to WAC 392-410-135)
B074-20 09/11/2020 Green Ribbon Schools Recognition Program: 2020–21 Applications Available The Office of Superintendent of Public Instruction is announcing that applications are open for the U.S. Department of Education’s Green Ribbon Schools (GRS) Recognition Program.
B073-20 09/11/2020 Career and Technical Education Guidance for 2020–21 Career and Technical Education Guidance for 2020–21
B065-20 09/15/2020 2020–21 Enrollment Reporting Handbook This bulletin provides notice that the updated Enrollment Reporting Handbook for the 2020–21 school year is available and is an attachment to this bulletin.
B076-20 09/17/2020 Supporting Multilingual/English Learners and Their Families The purpose of this bulletin is to notify school districts that civil rights obligations to multilingual/English learners and their families continue throughout each of the various models of reopening schools.
B075-20 09/17/2020 Teacher and Principal Evaluation Guidance: Student Growth Goals Teacher and Principal Evaluation Guidance: Student Growth Goals
B071-20 09/17/2020 Grant Award Reporting and Processes for Federal and State Grants Received Through OSPI for Fiscal Year 2020–21 This bulletin sets forth the fiscal year (FY) 2020–21 grant payment processes, expenditure reporting, budget revision policy, and information about carryover funds and indirect costs for federal and state grant programs issued through the iGrants system (excluding the child nutrition programs administered in the Washington Integrated Nutrition System [WINS]).
B079-20 09/25/2020 Temporarily Reopening Certain Schools to Help Facilitate Social Distancing Washington Administrative Code (WAC) 392.347.042 requires that facilities replaced with funding from the School Construction Assistance Program (SCAP) be either demolished or no longer used for K–12 instructional purposes. However, in certain exceptional circumstances, schools that were closed under WAC 392.347.042 may be temporarily reopened for K–12 instructional purposes.
B077-20 09/25/2020 First Addendum to the School District Accounting Manual for the 2020–21 School Year The purpose of this bulletin is to advise school districts of the first addendum to the Accounting Manual for Public School Districts in the State of Washington (Accounting Manual).
B078-20 09/28/2020 Reimbursement and Categories for School Buses, 2020–21 School Year School Bus Reimbursement (Depreciation) information for the 2020–21 school year is available online at the Office of Superintendent of Public Instruction’s (OSPI) School Bus Information System (SBIS).
B080-20 10/02/2020 New Financial Aid Advising Day Requirements New Financial Aid Advising Day Requirements
B081-20 10/05/2020 2020–21 Parent and Family Engagement Requirements for Title I, Part A Local Educational Agencies and Schools This bulletin provides information regarding the Parent and Family Engagement (PFE) requirements for Title I, Part A Local Educational Agencies (LEAs) and schools and references the Every Student Succeeds Act (ESSA).
B084-20 10/06/2020 Child Nutrition Program Options for Fall 2020 The purpose of this bulletin is to inform sponsors of the renewal process for federal fiscal year 2021 for U.S. Department of Agriculture (USDA) Child Nutrition Programs including the Summer Food Service Program (SFSP), Seamless Summer Option (SSO), National School Lunch Program (NSLP), School Breakfast Program (SBP) and the Child and Adult Care Program (CACFP).
B083-20 10/06/2020 2020–21 School Year Formal Monitoring Update In the spring of 2020, the Office of Superintendent of Public Instruction (OSPI) temporarily suspended all state and federal monitoring activities through the end of the school year, due to COVID-19 school facility closures.
B082-20 10/07/2020 School Bus Safety Week, October 19–23, 2020 This year’s National School Bus Safety Week is October 19–23. Established in 1966, by the National Association for Pupil Transportation (NAPT), the National Association for State Directors of Pupil Transportation Services (NASDPTS), and the National School Transportation Association (NSTA), this important event is intended to call attention to school bus safety and promote school bus transportation.
B085-20 10/20/2020 Supporting Multilingual/English Learners and Their Families The purpose of this bulletin is to support multilingual/English learners and their families with resources to access distance learning and to offset some of the additional life stressors brought about by the pandemic.
B086-20 10/26/2020 Home/Hospital Instruction Program Procedures for School Districts, Charter Schools, and Tribal Compact Schools This bulletin provides Home/Hospital (H/H) Instruction Program procedures to determine student eligibility and reimbursement.
B088-20 10/28/2020 “Incomplete”/Grading During spring 2020, the Office of Superintendent of Public Instruction (OSPI) provided information within the Student Learning and Grading Guidance that a course grade of “incomplete” would be allowable for students who could not engage in an equitable way.
B089-20 11/02/2020 Teacher and Principal Evaluation Eligibility and Guidance Due to the challenges and uncertainty being faced by teachers and principals for the 2020–21 school year, the TPEP Steering Committee developed guidance allowing for a modified Comprehensive evaluation for teachers and principals who are scheduled for a Comprehensive evaluation for this school year only.
B087-20 11/03/2020 Special Education Safety Net Application for 2020–21 Safety Net funding is available to Local Education Agencies (LEAs) with a demonstrated capacity for special education funding in excess of state and federal funding otherwise available to the LEA.
B091-20 11/16/2020 Emergency Absence Rulemaking The Office of Superintendent of Public Instruction (OSPI) filed an emergency rule updating the definition of absence for the 2020–21 school year.
B092-20 11/20/2020 New Requirements for Comprehensive Sexual Health Education Effective December 3, 2020 Senate Bill 5395, passed by the Legislature and the voters in 2020, takes effect on December 3, 2020.