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Home » About OSPI » Bulletins and Memos » Bulletins and Memos » Bulletins and Memos

Bulletins and Memos

Memorandum (memos were discontinued in 2016)
Numbersort ascending Date Title File(s) Office/Program
B088-19 12/05/2019 Certified Building Condition Assessment (BCA) Trainings The Office of Superintendent of Public Instruction (OSPI), School Facilities and Organization office, will conduct three full-day BCA training sessions in early 2019.
B087-19 12/05/2019 Intro to School Construction Assistance Program (SCAP) Trainings The Office of Superintendent of Public Instruction (OSPI), School Facilities and Organization (SFO) office, will conduct three full-day Introduction to SCAP training sessions in early 2020.
B086-19 12/06/2019 Second Addendum to the School District Accounting Manual for the 2019–20 School Year The purpose of this bulletin is to advise school districts of the second addendum to the Accounting Manual for Public School Districts in the State of Washington (Accounting Manual).
B085-19 12/03/2019 New Required Verification of ASB Revenue Disclosure This bulletin notifies districts of new requirements and reporting deadlines related to Associated Student Body (ASB) information.
B084-19 11/14/2019 Applications for 2020 National Youth Science Camp Delegates Washington high school seniors are encouraged to submit an application to attend the 2020 National Youth Science Camp (NYSC).
B083-19 12/02/2019 #FutureVoter Toolkit/Temperance and Good Citizenship Day Voting is a critical function of our democracy, yet as of 2018, only 56% of young adults aged 18–24 were registered to vote in Washington.
B082-19 11/04/2019 School Bus Inspection Results, 2018–19 School Year The Washington State Patrol (WSP) Commercial Vehicle Division conducts required inspections of all public school buses owned and operated by school districts, charter schools, or operated under a contract to provide student transportation services to a school district.
B081-19 11/04/2019 School Directory Reporting to the U.S. Department of Education This bulletin is to inform you that the Office of Superintendent of Public Instruction (OSPI) will extract school, district, and Educational Service District (ESD) directory information from the Education Data System (EDS) on December 30, 2019, and submit it to the U.S. Department of Education (ED) for required annual reporting.
B080-19 11/04/2019 District Responsibilities for Reporting, Claiming, Withdrawing, and Filing Truancy when Students are Absent This bulletin clarifies and consolidates the Office of Superintendent of Public Instruction (OSPI) guidance on district responsibilities for reporting, claiming and engaging students when absent.
B079-19 11/04/2019 Secure Discipline Data Dashboard Recent statutory and rule changes in Washington have been enacted to reduce the amount of time that K–12 students are removed from their schools and classes due to disciplinary actions (i.e., suspension and expulsion) and to address the overrepresentation of students in disciplinary actions based upon their race/ethnicity, disability status, and other factors.
B078-19 11/01/2019 2020 Presidential Award for Excellence in Mathematics and Science Teaching Nominations are open for the 2020 Presidential Award for Excellence in Mathematics and Science Teaching (PAEMST).
B077-19 10/23/2019 2019–20 Test Fee Program for AP/IB/CI The Test Fee Program provides funds to reduce the cost of Advanced Placement (AP), International Baccalaureate (IB), and Cambridge International (CI) exams taken by low-income students in public and private schools since 1999.
B076-19 10/30/2019 2020 Washington State Classified School Employee of the Year Every year the Washington Classified School Employee of the Year celebrates the hard work and dedication of school and district employees.
B075-19 10/24/2019 2019–20 S-275 Personnel Reporting Handbook, 2019–20 School Personnel Report, Form S-275 The 2019–20 S-275 Personnel Reporting Handbook provides school districts and educational service districts (ESDs), charter schools, and tribal compact schools with instructions for reporting certificated and classified staff to School Apportionment and Financial Services (SAFS) at the Office of Superintendent of Public Instruction (OSPI).
B074-19 10/17/2019 U.S. Presidential Scholars Program Nominations This bulletin provides instructions and materials to assist high schools in submitting nominations for the U.S. Presidential Scholars Program for students who might not otherwise be nominated through the usual Scholastic Aptitude Test (SAT)/American College Test (ACT) or arts recognition processes.
B073-19 10/10/2019 School Bus Safety Week, October 21–25, 2019 School Bus Safety Week, October 21–25, 2019
B072-19 10/10/2019 New Civil Rights Guidelines for Preventing and Addressing Discrimination in Student Discipline The Office of Superintendent of Public Instruction (OSPI), Equity and Civil Rights Office has released new guidelines for preventing and addressing discrimination in student discipline.
B071-19 10/14/2019 Restraint and Isolation Data Gathering 2018–19 The Office of Superintendent of Public Instruction (OSPI) is providing information relative to data reporting for restraint or isolation of students (Substitute House Bill 1240 [2015]).
B070-19 09/30/2019 Special Education Safety Net Application for 2019–20 Safety Net funding is available to Local Education Agencies (LEAs) with a demonstrated capacity for special education funding in excess of state and federal funding otherwise available to the LEA.
B069-19 09/20/2019 School Bus Driver Compliance Report for the 2019–20 School Year Washington Administrative Code (WAC) 392-144-160 requires school districts to annually evaluate each authorized driver for continuing compliance with the provisions of chapter 392-144 no later than the last business day of October.
B068-19 09/20/2019 2019–20 Reimbursement and Categories for School Buses School Bus Reimbursement (Depreciation) information for the 2019–20 school year is available online at the Office of Superintendent of Public Instruction’s (OSPI) School Bus Information System (SBIS).
B067-19 09/20/2019 2019 ArcGIS Online Competition for Middle School and High School Students For the previous three school years, Esri, a leading GIS software vendor, has conducted a national online mapping competition for middle school (grades 4 – 8) and high school (grades 9 – 12) students.
B066-19 09/16/2019 Media Literacy Curriculum Development Grants This bulletin provides an overview of the 2019–20 media literacy grant program. These funds will be awarded through a competitive grant process to 6-10 school teams to develop and share openly-licensed 2-4 week curriculum units focused on media literacy or digital citizenship, or both, that may be integrated into social studies, English languages arts, or health classes. Grant applications are now available on iGrants Form Package 922, and are due by 4:00 pm on October 21.
B065-19 09/11/2019 Green Ribbon Schools Recognition Program: Applications Available The Office of Superintendent of Public Instruction is announcing that applications are open for the U.S. Department of Education Green Ribbon Schools Recognition Program.
B064-19 09/13/2019 Federal Data Reporting Requirements for Students with Individualized Education Programs (IEPs) The Office of Superintendent of Public Instruction (OSPI) collects special education data which must be submitted annually to the Office of Special Education Programs (OSEP), U.S. Department of Education. This bulletin informs local education agencies (LEAs) of all the federally required data that will be collected during the 2019–20 school year. Each collection has a separate set of instructions, data collection forms, and due dates.
B063-19 09/01/2019 Adult Care Institutions—Child and Adult Care Food Program Renewal Process for Federal Fiscal Year 2020 This bulletin provides instructions for Adult Care Institutions who wish to continue participating in the Child and Adult Care Food Program (CACFP) for Federal Fiscal Year 2020.
B062-19 09/01/2019 Family Day Care Home Sponsors Application Renewal Process for Federal Fiscal Year 2020 This bulletin provides instructions for Family Day Care Home Sponsors who wish to continue participating in the Child and Adult Care Food Program (CACFP) for Federal Fiscal Year 2020 (FY20).
B061-19 09/03/2019 2019–20 State Accepted Quotes for School Bus Categories The school bus purchase prices available through the state quote system are established each year from competitive price quotes in each school bus category submitted by Washington school bus vendors.
B060-19 09/01/2019 Child and Adult Care Food Program Renewal Process for Federal Fiscal Year 2020 Child and Adult Care Food Program Renewal Process for Federal Fiscal Year 2020
B059-19 09/12/2019 Revisions to the ESD Accounting Manual for the 2019–20 School Year The purpose of this bulletin is to advise educational service districts of revisions to the Educational Service District Accounting Manual (ESDAM) for the 2019–20 school year. The effective date to implement changes is September 1, 2019. A summary of the revisions is included in this bulletin.
B058-19 09/12/2019 Addendums to the School District Accounting Manual for the 2019–20 School Year The purpose of this bulletin is to advise school districts of addendums to the Accounting Manual for Public School Districts in the State of Washington (Accounting Manual). The effective date of the addendums is September 2019, and the changes are applicable to the school district fiscal year beginning September 1, 2019.
B057-19 08/29/2019 Beginning Educator Support Team (BEST) One-Year Induction Development Grants The Beginning Educator Support Team (BEST) at the Office of Superintendent of Public Instruction (OSPI) is offering competitive grants for districts to develop or refine their novice-teacher induction programs.
B056-19 08/26/2019 Letter of Authorization and Commitment and E-rate Form 479 for Districts on K-20 Network This bulletin provides an overview of the two forms (Letter of Authorization and Commitment and E-rate Form 479) districts on the K-20 Educational Network must complete and return to the Office of Superintendent of Public Instruction (OSPI) by September 30, 2019, to receive E-rate discounts on their annual K-20 network fee.
B055-19 08/28/2019 2019–20 School Year, Required Student Transportation Operations This bulletin provides information for all required school district and educational service district (ESD) student transportation operations reports.
B054-19 08/13/2019 Grant Award Reporting and Processes for Federal and State Grants Received Through the Office of Superintendent of Public Instruction (OSPI) for Fiscal Year 2019–20 This bulletin sets forth the Fiscal Year (FY) 2019–20 grant payment processes, expenditure reporting, budget revision policy, and information about carryover funds and indirect costs for federal and state grant programs issued through the iGrants system (excluding the Child Nutrition programs administered in the Washington Integrated Nutrition System (WINS)).
B053-19 08/12/2019 2019–20 Enrollment Reporting Handbook 2019–20 Enrollment Reporting Handbook
B052-19 08/13/2019 Substitute House Bill 1095: Medical Marijuana Administration to Students Substitute House Bill 1095: Medical Marijuana Administration to Students
B051-19 08/05/2019 Running Start Enrollment Reporting for the 2019–20 School Year This bulletin provides instructions for reporting high school students’ Running Start enrollment to Washington state colleges eligible to provide a Running Start program (RCW 28A.600.300) and colleges in Idaho or Oregon participating in the Running Start program through an agreement (RCW 28A.600.385).
B050-19 08/05/2019 Direct Funding to Technical Colleges for High School Students for the 2019–20 School Year This bulletin informs technical colleges of the requirements for receiving direct state funding for high school students enrolled under an interlocal agreement with a district.
B049-19 08/12/2019 2019–20 Running Start Updates on 1.20 FTE Limitation and Changes to the Running Start Enrollment Verification Form (RSEVF) 2019–20 Running Start Updates on 1.20 FTE Limitation and Changes to the Running Start Enrollment Verification Form (RSEVF)
B048-19 07/01/2019 Child and Adult Care Food Program: Family Day Care Home Application Materials, Federal Fiscal Year 2020 This bulletin provides information for the application process between Family Day Care Home (FDCH) Sponsors and new or renewing Day Care Home Providers for Federal Fiscal Year 2020.
B047-19 08/05/2019 Use of Funds: Individuals with Disabilities Education Act (IDEA) Part B This bulletin informs Local Education Agencies (LEAs) of the requirements pertaining to the use of funds consistent with Part B of the Individuals with Disabilities Education Act (IDEA).
B046-19 07/25/2019 Local Homeless Liaison Contact Information Survey, Local Homeless Liaison Required Training Survey The federal McKinney-Vento Act (42 USC CHAPTER 119, SUBCHAPTER VI, Part B: Education for Homeless Children and Youths), reauthorized under the Every Student Succeeds Act (ESSA), requires every local education agency (LEA) to designate an appropriate staff person, able to carry out the duties described in the law, as a local educational agency liaison for homeless children and youths.
B045-19 08/26/2019 2019–20 Parent and Family Engagement Requirements for Title I, Part A Local Educational Agencies and Schools This bulletin provides information regarding the Parent and Family Engagement (PFE) requirements for Title I, Part A Local Educational Agencies (LEAs) and schools, and references the Every Student Succeeds Act (ESSA).
B044-19 07/10/2019 Institutional Enrollment Reporting for the 2019–20 School Year This bulletin provides instructions for reporting student enrollment in the following institutional education programs
B043-19 06/27/2019 Capital-funded Competitive Grant Programs Available to School Districts through School Facilities and Organization The legislature has appropriated funding in the 2019-2021 Capital Budget for facility-related grants to school districts.
B042-19 06/26/2019 Home/Hospital Instruction Program Procedures for School Districts, Charter Schools, and Tribal Compact Schools This bulletin provides Home/Hospital (H/H) Instruction Program procedures to determine student eligibility and reimbursement.
B041-19 07/01/2019 Waiver of Eligibility for Early Childhood Education and Assistance Program The Western Regional Office of the U.S. Department of Agriculture (USDA) has extended the automatic eligibility of participants in Washington State’s Early Childhood Education and Assistance Program (ECEAP) for a one-year period.
B040-19 07/01/2019 Special Milk Program Application Renewal for School Year 2019-20 The Office of Superintendent of Public Instruction (OSPI), Child Nutrition Services (CNS), is pleased to release the Special Milk Program (SMP) application materials for school year 2019-20.
B039-19 07/01/2019 National School Lunch and School Breakfast Programs Application for 2019-20 School Year – Public School District/Private Schools The Office of Superintendent of Public Instruction (OSPI), Child Nutrition Services (CNS), is pleased to release the National School Lunch Program (NSLP) and/or School Breakfast Program (SBP) sponsor application materials for school year 2019-20.
B038-19 07/01/2019 National School Lunch and Breakfast Programs renewal for 2019-20 Program Year – Residential Child Care Institutions The Office of Superintendent of Public Instruction (OSPI), Child Nutrition Services (CNS), is pleased to release the National School Lunch Program (NSLP) and/or School Breakfast Program (SBP) sponsor application materials for Residential Child Care Institutions (RCCIs) for School Year 2019-20.
B037-19 06/13/2019 2018–2019 Weapons in Schools, and Harassment, Intimidation or Bullying (HIB) Data Collection Weapons in Schools, and Harassment, Intimidation, or Bullying (HIB) data is used to meet both federal and state reporting requirements.
B036-19 06/18/2019 Federal Transferability Information for School Year 2019–20 Title V Section 5103 of the Every Student Succeeds Act (ESSA) permits a local educational agency (LEA) to transfer up to 100 percent of Title II, Part A and Title IV, Part A formula funds into other allowable federal Title programs.
B035-19 06/14/2019 Educator Evaluation Data Survey This bulletin provides school districts current information about the School Employee Evaluation Survey (SEES), required annually as a result of E2SSB 6696 (2010), ESSB 5895 (2012), and by the U.S. Department of Education as part of the EDFacts requirements for file N166 and RCW 28A.150.230(2)(a).
B034-19 05/30/2019 Computer Science Education 2019–20 Competitive Grant Opportunity The 2019 Washington State Legislature allocated $1,000,000 of the general fund in Fiscal Year 2020 for computer science education (ESHB 1109, Sec. 501, (11)(d)).
B033-19 05/28/2019 Expectations and Procedures for the Washington Kindergarten Inventory of Developing Skills (WaKIDS) This bulletin provides information about the expectations and procedures associated with the administration of the Washington Kindergarten Inventory of Developing Skills (WaKIDS).
B032-19 05/28/2019 Washington Kindergarten Inventory of Developing Skills (WaKIDS) Training Requirements This bulletin provides information about the training requirements associated with the administration of the Washington Kindergarten Inventory of Developing Skills (WaKIDS), a requirement of state-funded, full-day kindergarten (RCW 28A.150.315).
B031-19 05/31/2019 Changes to Teacher and Principal Evaluation Processes and Required Survey The 2019 Legislature made significant changes to RCW 28A.405.100, the law governing the revised, four-level teacher and principal evaluation process (TPEP).
B030-19 05/21/2019 Equity Assurance Report Required of All School Districts and Public Charter Schools The Equity and Civil Rights Office at the Office of Superintendent of Public Instruction (OSPI) works to ensure each student has equal access to public education without discrimination by assisting and monitoring school districts and public charter schools.
B029-19 05/23/2019 Economy and Efficiency Waivers The Office of Superintendent of Public Instruction may grant waivers from the basic education requirement of a 180-day school year to school districts that propose to operate one or more schools on a flexible calendar for purposes of economy and efficiency (RCW 28A.150.222).
B028-19 05/23/2019 Washington State Patrol (WSP) Fingerprint Fee Increase WSP is increasing its processing fee for all fingerprint background checks.
B027-19 05/09/2019 Traffic Safety Education Program Approval Application; Form SPI/TSE M-365 (Rev. 5/19); DOL form DTS-661-026 OSPI School District/Instructor Registration; Continuing Education Requirements for Traffic Safety Instructors Public and private schools intending to offer Traffic Safety Education (TSE) are required, under Washington Administrative Code (WAC) 392-153-014, to apply annually to the Office of Superintendent of Public Instruction (OSPI) for program approval.
B026-19 05/09/2019 K–4 Literacy Requirements and Expectations The purpose of this bulletin is to review the required expectations in Engrossed Substitute Senate Bill 5946 (2013)—Strengthening Student Educational Outcomes (SSEO) and amended by Substitute Senate Bill 5803 (2015).
B025-19 05/07/2019 Expedited Waivers for Assessment Graduation Requirements Extended for Class of 2019 House Bill (HB) 1599 transforms the assessment expectations for graduation and how students can approach fulfilling requirements for earning a diploma.
B024-19 05/02/2019 Directory Changes to Schools for the 2019-20 School Year The Office of the Superintendent of Public Instruction (OSPI) is responsible for establishing a numbering and classification scheme used to identify each school in our state.
B023-19 04/30/2019 2019–20 College in the High School (CHS) State Funded Subsidies This bulletin provides information about the 2019–20 College in the High School (CHS) state funded subsidies for the 2019–20 school year.
B022-19 04/15/2019 Federal McKinney-Vento Data Collection Forms The Federal McKinney-Vento Act requires all school districts to identify, enroll, and serve children and youths living in homeless situations.
B021-19 04/01/2019 Summer Special Milk Program Application 2019 The Office of Superintendent of Public Instruction (OSPI), Child Nutrition Services (CNS), is pleased to release the 2019 Summer Special Milk Program application.
B020-19 04/01/2019 Fresh Fruit and Vegetable Program Application Packet School Year 2019-20 The Office of Superintendent of Public Instruction (OSPI), Child Nutrition Services (CNS), is pleased to release the 2019 Fresh Fruit & Vegetable Program (FFVP) application materials.
B019-19 04/11/2019 Student Transportation Key Performance Indicators In association with the Student Transportation Allocation Reporting System (STARS) efficiency rating system, the Office of Superintendent of Public Instruction (OSPI) and the Regional Transportation Coordinators have developed a limited number of key performance indicators (KPI).
B018-19 04/01/2019 Summer Food Service Program Returning Sponsor Application Packet The Office of Superintendent of Public Instruction (OSPI), Child Nutrition Services (CNS), is pleased to release the 2019 Summer Food Service Program (SFSP) returning sponsor application packet.
B017-19 04/01/2019 Summer Food Service Program New Sponsor Application Packet The Office of Superintendent of Public Instruction (OSPI), Child Nutrition Services (CNS), is pleased to release the 2019 Summer Food Service Program (SFSP) application for new sponsors.
B016-19 04/01/2019 Application for Washington State Fellows’ Network (3-Year Program) The Office of Superintendent of Public Instruction (OSPI) and the Association of Educational Service Districts (AESD) are excited to announce that the application for the 2019–20 Washington State Fellows’ Network opens on April 4.
B015-19 03/19/2019 School Transportation Relative Efficiency Ratings Associated with the implementation of the Student Transportation Allocation Reporting System (STARS) is the use of the reported data to provide a relative efficiency rating of school district transportation operations.
B014-19 03/15/2019 Revisions to the School District Accounting Manual for the 2019–20 School Year The Accounting Manual for Public School Districts in the State of Washington (Accounting Manual) has been revised for the 2019–20 school year.
B013-19 03/15/2019 Washington State Honors Award Nominations This bulletin provides instructions and materials to assist high schools in submitting nominations and identifying students who may qualify for a 2018–19 Washington State Honors Award from the Office of Superintendent of Public Instruction (OSPI).
B012-19 03/05/2019 Private School Participation in Federal Programs Since the passage of the Elementary and Secondary Education Act (ESEA) in 1965, school districts have been required to provide equitable services to private school students, teachers, and in some cases, other education personnel, and parents under a number of federal programs.
B011-19 02/28/2019 Establishing and Administering District Leave Sharing Programs The purpose of this bulletin is to inform you that the Office of Superintendent of Public Instruction (OSPI) intends to initiate rulemaking regarding the establishment and administration of school district and educational service district (ESD) leave sharing programs under RCW 41.04.650 through 41.04.665.
B010-19 02/26/2019 State Reimbursement for 2018–19 Truancy Petitions Attached to this bulletin are Forms SPI 1302C and SPI 1302D. School districts, charter schools, and tribal compact schools are to use these forms to file preliminary and final claims for funding to help offset costs incurred for petitions filed with juvenile court(s) because of student truancy.
B009-19 02/22/2019 2018-19 National Board for Professional Teaching Standards Certification and Challenging Schools Bonuses This bulletin provides instructions for claiming the annual state salary bonus for teachers who have attained national board certification from the National Board for Professional Teaching Standards (NBPTS).
B008-19 02/26/2019 Student Transportation Operation Allocation 2018–19 The purpose of this bulletin is to inform school districts of the calculation and distribution of their student transportation operations allocation for the 2018–19 school year.
B007-19 02/10/2019 2018-19 Instruction and Assessment Reporting Requirements for Social Studies, the Arts, Health, Physical Education, and Educational Technology Since the 2008-09 school year, school districts have reported their implementation of assessments in Social Studies, the Arts, Health, and Physical Education.
B006-19 02/04/2019 Student Enrollment in State Schools that are Identified as the Center for Childhood Deafness and Hearing Loss (CCDHL) and Washington State School for the Blind (WSSB) This bulletin provides guidance to school districts regarding their responsibility for students attending a state school identified as the Center for Childhood Deafness and Hearing Loss(CCDHL), also known as the Washington School for the Deaf, and the Washington State School for the Blind (WSSB) pursuant to RCW 72.40.010.
B005-19 02/28/2019 ESD Accounting Manual Revisions for the 2018–19 School Year The Educational Service District Accounting Manual has been revised for the 2018–19 school year.
B004-19 01/24/2019 2020 Teacher of the Year Nominations Every year the Teacher of the Year program celebrates the hard work and dedication of public school teachers and selects one educator as the Washington State Teacher of the Year.
B003-19 01/17/2019 Annual Point in Time (PIT) Count of Homeless Individuals in Washington This bulletin is regarding the annual Point in Time (PIT) count of homeless individuals in Washington.
B002-19 01/17/2019 2019 Student Travel Survey The Washington State Department of Transportation (DOT) and Department of Health (DOH) are developing a survey, funded and supported by the Washington State Legislature, to improve understanding of how students travel to and from school.
B001-19 01/17/2019 School District Homeless Liaison Training This bulletin is to assist local education agencies (LEAs) in understanding the professional development activities required under the federal McKinney-Vento Act.