This sample policy was developed in the spring of 2008 by representatives of Washington school districts, Educational School Districts (ESDs), and the Office of Superintendent of Public Instruction (OSPI) in partnership with the Washington State School Director's Association (WSSDA). It is intended to serve as a starting place for local school boards in Washington State to develop their own policies on electronic resources. It is not required that local boards adopt any of the language contained in this document, but it is hoped that this may be useful to them as they examine the issues involved.Policy No. 2022 - Instruction
The (insert name of school district) board of directors recognizes that an effective public education system develops students who are globally aware, civically engaged, and capable of managing their lives and careers. The board also believes that students need to be proficient users of information, media, and technology to succeed in a digital world.
Therefore, the (insert name of school district) district will use electronic resources as a powerful and compelling means for students to learn core subjects and applied skills in relevant and rigorous ways. It is the district’s goal to provide students with rich and ample opportunities to use technology for important purposes in schools just as individuals in workplaces and other real-life settings. The district’s technology will enable educators and students to communicate, learn, share, collaborate and create, to think and solve problems, to manage their work, and to take ownership of their lives.
The Board directs the Superintendent or designee to create strong electronic educational systems that support innovative teaching and learning, to provide appropriate staff development opportunities and to develop procedures to support this policy.
Board Policy 2020 Curriculum Development and Adoption of Instructional Materials
Board Policy 2025 Copyright Compliance
Board Policy 3241 Classroom Management, Corrective Actions or Punishment
Board Policy 4400 Election Activities
Board Policy 5281 Disciplinary Action and Discharge
Board Policy 3207 Harassment, Intimidation and Bullying
Board Policy 4040 Public Access to District Records
Board Policy 3231 Student Records
18 USC §§ 2510-2522 Electronic Communication Privacy Act
These procedures are written to support the Electronic Resources Policy of the board of directors and to promote positive and effective digital citizenship among students and staff. Digital citizenship represents more than technology literacy: successful, technologically fluent digital citizens live safely and civilly in an increasingly digital world. They recognize that information posted on the Internet is public and permanent and can have a long-term impact on an individual’s life and career. Expectations for student and staff behavior online are no different than face-to-face interactions.
The district network includes wired and wireless computers and peripheral equipment, files and storage, e-mail and Internet content (blogs, web sites, web mail, groups, wikis, etc.). The district reserves the right to prioritize the use of, and access to, the network.
All use of the network must support education and research and be consistent with the mission of the district.
Acceptable network use by district students and staff includes:
Personal Information and Inappropriate Content
Filtering software is used to block or filter access to visual depictions that are obscene and all child pornography in accordance with the Children’s Internet Protection Act (CIPA). Other objectionable material could be filtered. The determination of what constitutes “other objectionable” material is a local decision.
Downloading, copying, duplicating and distributing software, music, sound files, movies, images or other copyrighted materials without the specific written permission of the copyright owner is generally prohibited. However, the duplication and distribution of materials for educational purposes are permitted when such duplication and distribution fall within the Fair Use Doctrine of the United States Copyright Law (Title 17, USC) and content is cited appropriately.
All student work is copyrighted. Permission to publish any student work requires permission from the parent or guardian.
Network Security and Privacy
Passwords are the first level of security for a user account. System logins and accounts are to be used only by the authorized owner of the account, for authorized district purposes. Students and staff are responsible for all activity on their account and must not share their account password.
These procedures are designed to safeguard network user accounts:
District staff must maintain the confidentiality of student data in accordance with the Family Education Rights and Privacy Act (FERPA).
No Expectation of Privacy
The district provides the network system, e-mail and Internet access as a tool for education and research in support of the district’s mission. The district reserves the right to monitor, inspect, copy, review and store, without prior notice, information about the content and usage of:
Archive and Backup
Backup is made of all district e-mail correspondence for purposes of public disclosure and disaster recovery. Barring power outage or intermittent technical issues, staff and student files are backed up on district servers nightly – Monday through Friday. Refer to the district retention policy for specific records retention requirements.
All users of the district’s electronic resources are required to comply with the district’s policy and procedures [and agree to abide by the provisions set forth in the district's user agreement]. Violation of any of the conditions of use explained in the [district’s user agreement,] Electronic Resources Policy or in these procedures could be cause for disciplinary action, including suspension or expulsion from school and suspension or revocation of network and computer access privileges.
Revised: 06.01; 06.08