AP/IB Test Fee Program
OSPI has participated in the federal AP Test Fee Program grant since 1999.
Through this program, test fees are reduced for qualifying low-income students
who are eligible for advanced placement testing offered through the College
Board and the International Baccalaureate Organization. This opportunity
is funded through the federal
AP Test Fee Payment Program for low-income
students. This program is authorized by the
Elementary and Secondary Education
Act, Title I Part G.
The Washington program recognizes five methods for
determining student eligibility. AP/IB coordinators are required to document
student eligibility. Coordinator procedures are outlined by program.
The information below explains the AP/IB test fees that are covered for eligible
low-income students through the Washington program.
Advanced Placement Test Fee Payment Structure
AP reimbursements are paid directly to The College Board rather than through
grants to public or private schools. The current fee per examination is $89. The
total student fee is reduced through a series of waivers. The AP test fee
reduction is a collaborative effort.
AP Test Fee Collaborative Member Responsibilities:
AP Examination Costs in May 2013
The College Board reduces fees for qualified low-income students.
The school/school district waives the $8.00 fee it normally receives for administration.
A federal grant managed through the OSPI reimburses The College Board $45.00 for each
exam for qualified low-income students.
The eligible student pays $10.00.
Proposed School-Based Strategies to Foster Access to AP
- Timing of Payment: Be flexible about when students are required to pay the exam fee. This gives them the time and support to pay when they can.
- Advance Notice: Give students and parents advance notice to explain the exam fee and communicate the value of AP Exams as an opportunity for them to save money in college. Host a parent night in advance to review the benefits of participating in the AP Program and AP Exam fees.
International Baccalaureate Test Fee Payment Structure
IB reimbursements are paid to local school district upon receipt and approval of
the IB Test Fee Application. IB subject fees for each
higher level (HL) or standard level (SL) subject exams are paid through the
federal grant managed by OSPI.
Eligible students qualify for the Test Fee Program through one of the following methods:
- Free Lunch Program: The parent or guardian has filled out an
application and they are approved for the free lunch program.
(Their income is 130% or less of the poverty level figures on
the U.S. Department of Health and Human Services Poverty Level
Tables.) These are the lowest income families at or below the
- Reduced Lunch Program: The parent or guardian has
filled out an application and they are approved for the reduced
lunch program. (Their income is 131% to 185% of the poverty
level figures on the U.S. Department of Health and Human
Services Poverty Level Tables.) These are low-income families at
or below the poverty level.
- Social Security Program: The student’s family receives
assistance under Part A of Title IV of the Social Security Act.
- Medicaid Program: The student is eligible to receive medical
assistance under the Medicaid program under Title XIX of the
Social Security Act.
- Declaration of Income: If a student would like to be
considered for the AP Test Fee Program, but he or she is not a
participant in the Free and/or Reduced Price Lunch Program, Part
A of Title IV of the Social Security Act, or the Medicaid
program under Title XIX of the Social Security Act, he or she
may still qualify by having the parent/guardian certify that the
student’s family taxable income does not exceed the
2011 Annual Low-Income Levels. If this method is used, the
parent/guardian must sign the Low-Income Student Verification
The AP/IB coordinator verifies the eligibility of each individual student
using any of the approved methods listed above. A hard copy of student
eligibility and supporting documentation is to be kept in a confidential file at
the local level. Documentation of student eligibility records are subject to
audit. Under ESEA Title I provisions, records must be kept for five years.
Student Eligibility Documentation Resources
- OSPI Memo 062-08
issued in 2008, attachment #3, the Advanced Placement Program
(Federal Catalog Number 84.330) is specifically identified as a
program to which names may be released. To document these two
groups of students, submit their names to a district office or
program administrator who can verify each student’s program
eligibility. No special forms are needed because the student
qualifies based on their lunch program status. Keep a copy of
the email or memo from the district or program person who
confirms the student’s eligibility. This internal memo is all
that is needed to document this type of eligibility.
- Low-Income Student Verification
form 1616 must be used to document student eligibility when
parent/guardian declaration of family income is used as the
method for qualification.
Advanced Placement Coordinator Procedures
Download/print a copy
- Local Advanced Placement (AP) coordinator verifies the eligibility of each individual student using any of the approved methods. A hard copy of student eligibility is to be kept in a confidential file at the local level. Documentation of student eligibility records are subject to audit. Under ESEA Title I provisions, records must be kept for five years.
- AP coordinator places exam order as instructed in the
2012-13 AP Coordinator Manual.
- The AP coordinator keeps a confidential list of the students who qualify for fee reductions and the number of exams they will be taking.
- In May, when fee reduction students take exams, AP Coordinator marks the College Board’s fee reduction oval on each student’s answer sheet.
If an answer sheet is not marked for an eligible student, neither the College Board nor the federal reimbursement will be credited to the school account.
- After the examinations, the AP coordinator will submit a Remittance Form to The College Board using an online process. When generating the invoice to The College Board, the AP coordinator must also submit a copy of the invoice to the state. Mail the state copy to:
Barbara Dittrich, AP/IB State Program Coordinator
Office of Superintendent of Public Instruction
Old Capitol Building
PO Box 47200
Olympia, WA 98504-7200
- The Educational Testing Service will invoice the Office of Superintendent of Public Instruction (OSPI) for exams taken by the fee reduction students. OSPI will pay the bill for eligible students directly to The College Board.
- It is important that AP coordinators submit payment and remittance forms to The College Board by the required deadline. Schools returning forms later than June 30, 2013 run the risk of not being included in the billing for the state.
International Baccalaureate Coordinator Procedures
Download/print a copy
- Local IB coordinator verifies the eligibility of each individual student
using any of the approved methods. A hard copy of student
eligibility is to be kept in a confidential file at the local level.
Documentation of student eligibility records are subject
to audit. Under ESEA Title I provisions, records must be kept for five years.
- IB coordinator places order for the tests and fees are paid to the IB office.
- The IB coordinator keeps a confidential list of the
low-income students who qualify for fee reimbursements and the
exams they will be taking.
- IB coordinator completes the AP Test Fee Program IB Registration Fee Reimbursement Application in iGrants (form package 653) and submits to OSPI for review no later than May 9, 2013.
- Students take the examinations.
- After the examinations, IB coordinator completes the AP Test
Fee Program: IB Exam Reimbursement Application in
package 336) and submits to OSPI for review no later than
September 30, 2013.
- IB Coordinator contacts
District Security Manager for school
level access to IB Exam Reimbursement Application (336).
- Schools submitting the application later than September 30,
2013, run the risk of not receiving IB exam fee reimbursement.
2013 AP Test Fee Program procedures have been updated to include new student fees.