Federal Data Collection Forms

Federal Data Collection Forms

The Office of Superintendent of Public Instruction (OSPI) collects special education data which must be submitted annually to the Office of Special Education Programs (OSEP), U.S. Department of Education. This page displays the information of all the federally required data that will be collected during the 2012-13 school year. Each collection has a separate set of instructions, data collection forms, and due dates. All school districts are required to submit these data reports.

For those data reports requiring Excel templates, you must first download the template and save it to your computer before filling in any information. Open each template with Excel, fill in the required data, and then attach the document and email to specialeddata@k12.wa.us for submission. You cannot submit via the internet.

2012-13 Collection Name	Date Due	Additional Information and Resources
Special Education Personnel Employed and Needed (Excel) Email the completed form to specialeddata@k12.wa.us Save template to computer before entering data.	12/13/12	No Changes
Federal Special Education Child Count and Least Restrictive Environment (LRE) may only be submitted using the Special Education November Federal Child Count application located in EDS, in the My Applications listing. To log-in the system go to: https://eds.ospi.k12.wa.us/Login.aspx	CEDARS Submission due on or before 12/20/12	Special Ed Child Count Reporting User Guide (PDF) Special Ed Nov Federal Child Count Application 2012-2013 November 1, 2012 - View recording here Special Ed Nov Federal Child Count Application Introduction November 4, 2011 - View recording here Training webinar and relevant materials for the new Early Childhood LRE Codes in effect 7/1/11 CEDARS Manual and Appendices
Special Education Students Suspended/Expelled (Excel) This is a 7 page form! Email this form to specialeddata@k12.wa.us Save template to computer before entering data.	07/01/13
Timeline for Initial Evaluation of Special Education and Transition from Part C to Part B by Child's 3rd Birthday (Excel) Both forms incorporated into one template with multiple pages. Email this form to specialeddata@k12.wa.us Save template to computer before entering data.	07/15/13	PowerPoint Training for Indicator 12 (PDF)
Child Outcomes Summary Form - submit district-wide entry and exit data (Excel) Click on the Data tab to enter district’s entry and exit data. Email this form to specialeddata@k12.wa.us Continue using form from previous year. If you need a new copy of your districts previously submitted data please send that request to: specialeddata@k12.wa.us	07/15/13	More information is available at Early Childhood Web site. Calculating Progress (PDF)
Post-School Data Survey (2012 Leavers) and the Demographic Form are located on the Center’s website: www.seattleu.edu/ccts	06/01/13 11/01/13	Phone Interviews begin on 06/01/13 Online data must be entered by 11/01/13

Federal Special Education Data Reporting Requirements - Bulletin 049-12
This bulletin informs school districts of all the federally required data that will be collected during the 2012-13 school year. Each collection has a separate set of instructions, data collection forms, and due dates.

Use of Funds: Individuals with Disabilities Education Act (IDEA 2004), Part B - Bulletin 049-11
This bulletin informs Local Education Agencies (LEAs) of the requirements pertaining to the use of funds consistent with Part B of the Individuals with Disabilities Education Act (IDEA 2004). LEAs should be aware of this information when planning and authorizing expenditures for 2011–12. LEAs must assure operations consistent with all requirements of Title 20 of the United States Code (20 USC) section. 1400 et seq., CFR Part 300, and WAC 392-172A and have board approved policies in place in compliance with the existing federal and state requirements.

Sandy Grummick
Amber O'Donnell
specialeddata@k12.wa.us
(360) 725-6075
(360) 586-0247 Fax

Old Capitol Building, PO Box 47200, 600 Washington St. S.E., Olympia, WA 98504-7200 (360) 725-6000 TTY (360) 664-3631
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