School Facilities - 2012 Jobs Now Act Energy Operational Cost Savings Grants
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School Facilities

2012 Jobs Now Act Energy Operational Cost Savings Grants

The Legislature appropriated $40 million for OSPI to administer a new cycle of energy operational cost savings grants for K–12 facilities. An award of $6 million was granted to 14 additional districts with top-scoring grant requests from the March 2012 application round. The remaining $34 million will be awarded in two rounds:

This page is the main source of information for the grant application and award process.

Calendar

Date

Event

Tuesday, June 12, 2012
9:00—10:00 a.m.

K-20 Network Information Session for Districts, Consultants and Project Managers
OSPI and DES provided an overview of the 2012 Jobs Now Act grant program followed by a questions and answers session. Access recording here

Tuesday, June 26, 2012
1:30–3:00 p.m.

K-20 Network Information Session for District Applicants
Details of the energy grant process and application specifics were presented by OSPI, Olympia and Rochester School Districts, Puget Sound Energy and DES Energy Program. Access recording here

Beginning Friday, June 15, 2012

Intent to Apply for Round One and Round Two
Districts may submit the required Intent to Apply documents i.e. Board Resolution and the Pre-determined Cost Effectiveness Criteria. The “Intent to Apply” may be written specifically for Round one, for Round two or for both. Send Intent documents to energygrants@k12.wa.us

Round One — $14 million

Friday, June 22, 2012

Round One Application Opens
Grant application is available in iGrants Form Package 492.

Friday, November 9, 2012 5:00 p.m.

Round One Application Due
Applications are due to OSPI in iGrants, including all uploaded supporting documents.

Friday, November 30, 2012

Round One Grant Awards Announced

Round Two — $20 million

Tuesday, December 18, 2012

Round Two Application Opens
Grant application is available in iGrants Form Package 492.

Friday, February 15, 2013 5:00 p.m.

Round Two Application Due
Applications are due to OSPI in iGrants, including all uploaded supporting documents

Monday, March 11, 2013

Round Two Grant Awards Announced

 

Highlights of the New Appropriation

  • $34 million is available for energy grant awards.
  • Grants are for projects using the energy savings performance contracting method or an alternate method. All projects must follow Department of Enterprise Services Energy Program’s Energy Savings Performance Contracting Guidelines for Public Agencies in Washington State.
  • A separate application is due for each round.
  • A district may only submit one application per round.
  • A district may only receive one grant award of no more than $1 million in either round.
  • An “Intent to Apply” must be submitted to OSPI as early as possible in the process.
  • An Investment Grade Audit (IGA) must be completed prior to submitting an application. An IGA completed in 2010 is acceptable ONLY if the district, and their ESCO or engineer, confirm that the conditions in the buildings have not changed AND the project cost section(s) have been updated. An IGA completed for the 2011–2013 round is acceptable.
  • The grant scoring criteria is established by the Legislature. The application of the criteria is developed by OSPI staff and project stakeholders. The four categories are the same as the 2011–2013 criteria with the exception of changes indicated in italics below:
    1. Prior Grant Award, maximum 30 points
      Districts that have not received grants in 2010 from either OSPI or Department of Commerce, or from OSPI in the 2011–2013 round, will score higher in this category. All grant awards, by year and by district, are included in the GeoPDF map.

      This map shows all energy operational cost savings grants from 2009 through the March, 2012 round of grants that were awarded April 3, 2012 and May 7, 2012. The grant amount, total project cost, and brief description of the work is included.

    2. Leverage Ratio, maximum 25 points
      The leverage ratio goal (established by the Legislature) is 3:1 or $3 of annual energy savings, incentives, other grants, and local dollars to $1 of state energy grant funding. Projects with a leverage ratio of 4:1 or greater will score the maximum points.
    3. Energy Savings/Simple Payback, maximum 25 points
      Projects with a longer useful life, AND a calculated simple payback that does not exceed the useful life, will score higher in this category. The Useful Life Schedule for Energy Efficient Projects, approved on May 24, 2010 by the Office of Financial Management (OFM), will be used in the point calculation.
    4. Persistence, maximum 20 points
      The more extensively a project ensures continuation of energy operational cost savings through ongoing measurement, verification, and reporting (over the life of the project) the higher the score in this category. Districts may refer to the International Performance Measurement and Verification Protocol (IPMVP) and the Energy Savings Performance Contracting Guidelines for Public Agencies in Washington State.

Application Process

Step 1: Intent to Apply

Prior to submitting an application, districts must submit an “Intent to Apply” to OSPI. It must include:

  1. A Resolution by the Board indicating the intention to proceed with the application, and the project, if awarded the grant, as well as acknowledgement that an Investment Grade Audit must be completed prior to application. Sample Board Resolution
  2. The Board’s Pre-determined Cost Effectiveness Criteria. Sample Pre-determined Cost Effectiveness Criteria

The Intent to Apply should be developed as early as possible in the project planning phase. Send Intent to Apply documents to energygrants@k12.wa.us.

Step 2: iGrants Application Form Package 492

The 2012 Jobs Now Act Energy Grant Application has been revised for Round 2.  The application is available (outside of the iGrants program as a MS Word document) for districts and their consultants to review. The Word version of the document is for informational purposes only. District applications must be submitted in iGrants Form Package 492. The application itself has been revised and additional documents are required to be uploaded with the application. Districts are encouraged to print a copy of the application to review all the required fields well in advance of completing the application in iGrants.

Grant Communications

Please send all correspondence to energygrants@k12.wa.us. The application process is accessed through the OSPI iGrants Form Package 492.

Guidelines — Acceptable Project Contracting Methods

Grants shall be awarded for projects using the Energy Savings Performance Contracting (ESPC) method or an alternate method of evaluating and delivering energy operational costs savings improvements. All projects will follow the Energy Savings Performance Contracting Guidelines for Public Agencies in Washington State.

Projects that do not use energy savings performance contracting must:

  1. Verify energy and operational cost savings for ten years or until the energy and operational costs savings pay for the project, whichever is shorter.
  2. Follow the Department of Enterprise Services Energy Savings Performance Contracting Guidelines in appendix 3.
  3. Employ a licensed engineer for the energy audit, design, and construction.

OSPI may require third-party verification of savings if the project is not implemented by an energy savings performance contracting method as outlined in RCW 39.35C.

A two-page guideline of the Equivalent/Alternate Method for contracting is also available as a guide for districts not using the ESPC method.

Questions and Answers

Questions?

Nancy Johns, Coordinator, High Performance Schools
OSPI School Facilities and Organization
Nancy.Johns@k12.wa.us
(360) 725-4973

 

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