OSPI - 2014 Memorandums
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OSPI Bulletins and Memoranda

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Memoranda 2014

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NUMBER DATE TITLE PROGRAM
M051-14 09/19/14
+ RCW 28A.210.383 (ESB 5104)—K–12 Schools—Epinephrine Autoinjectors

The purpose of this memorandum is to provide school districts with updated information regarding the use of standing orders for epi pens in schools and to encourage school districts to consider whether maintaining a supply of epinephrine autoinjectors will benefit students in your buildings.

Secondary Education and Student Support
M050-14 09/26/14
+ Child Nutrition Programs Verification and Other Annual Requirements for Local Education Agencies

Local education agencies (LEA) that operate the National School Lunch Program (NSLP) and/or School Breakfast Program (SBP) are required to comply with U.S. Department of Agriculture (USDA) federal regulations by completing verification and a variety of other tasks each year that protect program integrity.

Child Nutrition Services
M049-14 09/11/14
+ School Bus Driver Compliance Report, School Year 2014–15

Washington Administrative Code (WAC) 392-144-160 requires school districts to annually evaluate each authorized driver for continuing compliance with the provisions of chapter 392-144 WAC no later than the last business day of October.

Student Transportation
M047-14 09/09/14
+ 2014 Title I, Part A Distinguished Schools Award Program

The Office of Superintendent of Public Instruction (OSPI) is currently accepting applications for the 2014 Washington State Title I, Part A Distinguished Schools Award.

  • M047-14 - Memoranda
  • Attach A - 2014 Title I, Part A Distinguished Schools Award Program Application

Title I/LAP and Consolidated Program Review
M046-14 09/11/14
+ 2014–15 School District Annual Recognized Civic Observances

This notice provides information from the Office of Superintendent of Public Instruction (OSPI) for K–12 teachers and administrators regarding 5 annual Washington state civic observances in state law.

Teaching and Learning
M045-14 09/11/14
+ Dual Credit Capacity Expansion Competitive Grants—2nd Round Application Window

This memorandum is notification of a second round of grants being offered to school districts to apply for the Dual Credit Capacity Expansion competitive grants.

Secondary Education and Student Support
M044-14 08/19/14
+ Key Provisions of Senate Bill 6128: School Employees—Medication Administration and Nursing Services

This memorandum outlines key provisions of Senate Bill 6128, and includes Frequently Asked Questions (FAQ) (see Attachment A) that address common inquiries regarding the law.

Secondary Education and Student Support
M043-14 08/21/14
+ School Capital Funding through the School Construction Assistance Program (SCAP) and Basic Building Condition Assessment (BCA) Training

OSPI is offering an all-day training opportunity for school district administrative staff to learn about School Capital Funding and Basic Building Condition Assessments. The two dates, times, and locations are:

School Facilities and Organization
M042-14 08/26/14
+ 2014–15 Washington State Fellows Network Application Process (English language arts and Mathematics)

The Office of Superintendent of Public Instruction (OSPI) and the Association of Educational Service Districts (AESD) are excited to announce the application process for 2014–15 English Language Arts (ELA) and Mathematics Fellows.

Teaching and Learning
M041-14 08/11/14
+ Running Start Enrollment Reporting for 2014–15 School Year

This memorandum provides instructions to community and technical colleges and to Central Washington University, Eastern Washington University, Evergreen State College, Northwest Indian College, Spokane Tribal College, and Washington State University, if participating, for reporting high school students enrolled under the Running Start program (RCW 28A.600.300 through 28A.600.400).

  • M041-14 - Memoranda
  • Attach 1 - Form P-223RS, Monthly Report of Running Start Enrollment

School Apportionment and Financial Services
M040-14 08/11/14
+ Direct Funding to Technical Colleges for High School Students for 2014–15 School Year

This memorandum informs technical colleges of the requirements for receiving direct state funding for high school students enrolled under an interlocal agreement with a school district.

  • M040-14 - Memoranda
  • Attach 1 - Form SPI P-223TC, Monthly Report of Technical College Enrollment Eligible for Basic Education Support

School Apportionment and Financial Services
M039-14 08/11/14
+ Institutional Enrollment Reporting for 2014–15 School Year (Form E-672)

This memorandum provides instructions for reporting student enrollment in the following institutional education programs:

  • M039-14 - Memoranda
  • Attach 1 - Form E-672, Monthly Report of Institutional Education Program Enrollment

School Apportionment and Financial Services
M038-14 08/08/14
+ Updates to Alternative Learning Experience (ALE) Guidance and WAC Revisions

This memorandum provides information on how revisions to ALE guidance are now handled on the ALE website. It also includes information about the 2014–15 WAC revisions to align the ALE rules with the updated Choice Transfer policy.

School Apportionment and Financial Services/ Digital Learning Department
M037-14 07/09/14
+ Nasal Spray Administration

The purpose of this memo is to notify you of changes to RCW 28A.210.260 as amended by Substitute House Bill (SHB) 1541.

Secondary Education and Student Support
M036-14 07/03/14
+ Improving Educational Outcomes for Homeless Students in Washington

During the 2014 Legislative Session, new language related to the education of homeless children and youth was passed into state law with Substitute Senate Bill (SSB) 6074.

Secondary Education and Student Support
M034-14 06/19/14
+ Supports for Students in Military Families Survey

At the request of the Washington State Legislature, the Office of Superintendent of Public Instruction (OSPI) is seeking input from all districts regarding their implementation of the Interstate Compact on the Educational Transition for Military Students in Washington State districts.

Secondary Education and Student Support
M033-14 06/12/14
+ Washington State Arts Cadre of Educators

The Office of Superintendent of Public Instruction (OSPI) is accepting applications for membership on the new Washington State Arts Cadre of Educators.

Teaching and Learning
M032-14 06/05/14
+ Smarter Balanced Digital Library Preview and Access

The preview of the Smarter Balanced Digital Library launched June 3, 2014.

Assessment and Student Information
M031-14 05/21/14
+ Student Transportation Key Performance Indicators

In association with the Student Transportation Allocation Reporting System (STARS) efficiency rating system, the Office of Superintendent of Public Instruction (OSPI) and the Regional Transportation Coordinators developed a limited number of key performance indicators (KPI) that were included in the 2013 efficiency reviews of those districts with efficiency ratings less than 90 percent.

Student Transportation
M030-14 05/15/14
+ Teacher and Principal Evaluation Program (TPEP) Teacher Training Funds 2014–15

The 2014 Legislature appropriated $5 million “solely for the provision of training for teachers in the performance-based teacher principal evaluation program” during the 2014–15 school year.

K-12 Education
M029-14 05/05/14
+ Traffic Safety Education Program Approval Application, Form SPI/TSE M-365 (Rev. 5/14), Continuing Education Requirements for Traffic Safety Instructors

Public and private schools intending to offer Traffic Safety Education (TSE) are required, under Washington Administrative Code (WAC) 392-153-014, to apply annually to the Office of Superintendent of Public Instruction (OSPI) for program approval.

  • M029-14 - Memoranda
  • Attach 1 - Traffic Safety Education Application for Program Approval, FORM SPI/TSE M-365

Student Transportation
M028-14 04/28/14
+ Washington Transforming Professional Learning Project (WA-TPL) Request for Proposals

The Office of Superintendent of Public Instruction (OSPI) released a Request for Proposals (RFP) for the Washington Transforming Professional Learning (WA-TPL) district grants on April 22, 2014, in OSPI iGrants (Form Package 683, Fiscal Period 2013-14).

Teaching and Learning
M027-14 05/01/14
+ 2014–15 High School Academic Acceleration: Dual Credit Capacity Expansion Competitive Grants

RCWs 28A.320.195 and 28A.320.196 assert the importance of making dual high school and college credit courses available for students, as well as a desire that more be done to promote academic acceleration for all students, including the elimination of barriers, real or perceived.

Secondary Education and Student Support
M026-14 05/01/14
+ Private Schools Annual Summer Conference and Private Schools Response to Intervention Conference

The Office of Superintendent of Public Instruction (OSPI) is pleased to announce the Private Schools Annual Summer Conference and the Private Schools Response to Intervention (RtI) Conference.

  • M026-14 - Memoranda
  • Attach A - Response to Intervention Conference Flyer
  • Attach B - Private Schools Summer Conference Flyer

Title II, Part A
M025-14 04/24/14
+ Beginning Educator Support Team (BEST) Grant Application

The Office of Superintendent of Public Instruction (OSPI) is tasked by the Legislature with continued funding of a beginning educator support program.

K-12 Education
M024-14 05/01/14
+ Request for Application for Mathematics and Biology Collection of Evidence Standard Setting Committee Members

The Office of Superintendent of Public Instruction needs 30 people to form two committees of 15 people for mathematics and biology Collection of Evidence (COE) Standard Setting.

Assessment and Student Information
M023-14 05/14/14
+ Simplified Summer Food Program Application Packet for New Sponsors

The Office of Superintendent of Public Instruction (OSPI), Child Nutrition Services (CNS), is pleased to release the 2014 Simplified Summer Food Program (SSFP) application packet for new sponsors.

  • M023-14 - Memoranda
  • Attach 1 - Instructions for Completing the New Sponsor Simplified Summer Food Program Application Packet
  • Attach 2 - Simplified Summer Food Program Checklist for New Sponsors
  • Attach 3 - Simplified Summer Food Program Agreement Between Sponsor and OSPI
  • Attach 4 - Simplified Summer Food Program Questionnaire For New Sponsors
  • Attach 5 - Simplified Summer Food Program Sponsor Application
  • Attach 6 - Simplified Summer Food Program Site Application
  • Attach 7 - Worksheet for Calculating Simplified Summer Food Program Budget
  • Attach 8 - Summer Food Service Program Budget
  • Attach 9 - Simplified Summer Food Program Food Distribution Program Application
  • Attach 10 - Simplified Summer Food Program Procurement Standards
  • Attach 11 - 15-Point Amendment to Food Service Agreement Simplified Summer Food Program
  • Attach 12 - Sponsors Currently Contracting with a Food Service Management Company
  • Attach 13 - Certification Regarding Lobbying Child Nutrition Programs
  • Attach 14 - Disclosure of Lobbying Activities
  • Attach 15 - Statewide Payee Registration Washington State
  • Attach 16 - User Authorization for Child Nutrition Programs
  • Attach 17 - Simplified Summer Food Program Field Trip Notification
  • Attach 18 - Free Meal Policy Statement (Open Sites Only)
  • Attach 19 - Free Meal Policy Statement (Closed Enrolled Sites and Camps Only)
  • Attach 20 - 2014 Letter to Parents Summer Feeding Programs
  • Attach 21 - Confidential Income Statement
  • Attach 22 - USDA Child Nutrition Program Income Guidelines
  • Attach 23 - General Guidance for Determining Eligibility of Confidential Income Statements
  • Attach 24 - Sample Media Releases Cover Letter
  • Attach 25 - Sample Health Inspector Letter
  • Attach 26 - Simplified Summer Food Program Field Trip Fax Notification
  • Attach 27 - Disclosure of Free and Reduced-Price Information Agreement

Child Nutrition Services
M022-14 04/18/14
+ 2015 Assessment Test Schedule and Costs

Washington is transitioning to our new assessment system, which will include new Smarter Balanced tests in English language arts (ELA) and mathematics, new high school exit exams in ELA, year 1 math and year 2 math, and our current science tests for Grades 5 and 8 Measurements of Student Progress (MSP) and the Biology End-of-Course (EOC) exam, plus alternatives for students in special education and options for students who need to fulfill assessment graduation requirements.

Assessment and Student Information
M021-14 05/01/14
+ Simplified Summer Food Program Application Packet for Returning Sponsors

The Office of Superintendent of Public Instruction (OSPI), Child Nutrition Services (CNS), is pleased to release the 2014 Simplified Summer Food Program (SSFP) application packet for returning sponsors.

Child Nutrition
M020-14 04/10/14
+ Career Guidance Washington

Purposes of this Memorandum

  1. Notify school districts of the availability of Career Guidance Washington (CGW), a free Office of Superintendent of Public Instruction (OSPI) developed resource that provides middle and high schools with quality career guidance curriculum and instructional resources.
  2. Reinforce the importance of an integrated career guidance system as critical to student career and college readiness and the implementation of a robust High School and Beyond Plan (HSBP) student academic and career planning process.

Secondary Education and Student Support
M019-14 03/28/14
+ Washington Reading Corps Request for Proposals

The Office of Superintendent of Public Instruction (OSPI) and the Washington Service Corps (WSC) released a Request for Proposals (RFP) for the Washington Reading Corps (WRC) grants on March 17, 2014, in OSPI iGrants.

Teaching and Learning
M018-14 03/31/14
+ Report 1800 Series – Analysis of Food Service Operations for FY 2012–13

The Report 1800 is a compilation of reports and statistics for public school districts. The Office of the Superintendent of Public Instruction (OSPI), Child Nutrition Services (CNS), is federally mandated to annually compile data on various aspects of food service operations and the accounting of federal funds.

Child Nutrition Services
M017-14 03/28/14
+ Washington State Honors Award Nominations

This memorandum provides instructions and materials to assist high schools in submitting nominations and identifying students who may qualify for a 2013–14 Washington State Honors Award.

Title I/LAP and Consolidated Program Review
M016-14 04/15/14
+ Simplified Summer Food Program Intent to Contract for Health Inspections Packet

The Office of Superintendent of Public Instruction (OSPI), Child Nutrition Services (CNS), is pleased to announce the Simplified Summer Food Program (SSFP) Intent to Contract for Health Inspections packet.

  • M016-14 - Memoranda
  • Attach A - Local Health Jurisdiction/Registered Sanitarian Intent to Contract
  • Attach B - Simplified Summer Food Program 2013 List of Sponsors

Child Nutrition Services
M015-14 03/13/14
+ School Transportation Relative Efficiency Ratings

Associated with the implementation of the Student Transportation Allocation Reporting System (STARS) is the use of the reported data to provide a relative efficiency rating of school district transportation operations.

  • M015-14 - Memoranda
  • Attach 1 - School District Transportation Efficiency Ratings

Student Transportation
M014-14 04/15/14
+ Seamless Summer Feeding Program Application Packet

The Office of Superintendent of Public Instruction (OSPI), Child Nutrition Services (CNS), is pleased to release the 2014 Seamless Summer Feeding Program (SP) application packet.

  • M014-14 - Memoranda
  • Attach A - Instructions for Completing the Seamless Summer Feeding Program Agreement and Application
  • Attach B - The Seamless Summer Feeding Program Agreement
  • Attach C - User Authorization for Child Nutrition Programs
  • Attach D - Sample Media Release Cover Letter
  • Attach E - Sample Media Release for Open Sites
  • Attach F - Sample Media Release for Closed Enrolled Sites

Child Nutrition Services
M013-14 03/03/14
+ RCW 28A.210.383 (ESB 5104)–K−12 Schools–Epinephrine Autoinjectors

Effective July 28, 2013, RCW 28A.210.383 (ESB 5104) allows schools to maintain a supply of epinephrine autoinjectors to treat anaphylaxis—a severe and potentially life-threatening allergic reaction to substances such as an insect sting, drug, or food.

Secondary Education and Student Support
M012-14 02/24/14
+ Washington State School Library and Information Technology Survey

The Office of Superintendent of Public Instruction (OSPI) and the Washington Library Media Association (WLMA) have partnered to build and distribute a survey to collect much-needed information about the availability of school library services.

Information Technology Services/Special Programs and Federal Accountability
M011-14 04/29/14
+ Private School Annual Approval for 2014–15 School Year

Each spring, the chief administrators of private schools seeking State Board of Education approval for the following school year must file a State Standards Certificate of Compliance with the Office of Superintendent of Public Instruction (OSPI).

Secondary Education and Student Support
M010-14 02/14/14
+ Limitations of the Points-Based High Objective Uniform State Standard of Evaluation (HOUSSE) Form

This memorandum is notification that as of August 31, 2014, the Office of Superintendent of Public Instruction (OSPI) will be limiting district use of the Points-Based High Objective Uniform State Standard of Evaluation (HOUSSE) form.

Title II, Part A
M009-14 02/05/14
+ School Construction Assistance Program (SCAP) Refresher and District Level Building Condition Assessment (BCA) Training

The School Facilities and Organization department at OSPI is offering three statewide, all-day training opportunities on two major topics listed below. OSPI intends to offer another round in the fall of 2014.

School Facilities and Organization
M008-14 02/04/14
+ Healthy Youth Survey 2014

The purpose of this memorandum is to inform districts that recruitment for the 2014 Washington State Healthy Youth Survey (HYS) will take place during January 31, through June 30, 2014.

Secondary Education and Student Support
M006-14 01/29/14
+ 2015 Washington State Teacher of the Year Program Statewide Call for Regional Nominations

Washington's Teacher of the Year program is accepting nominations.

Communications
M005-14 02/13/14
+ Summer Feeding Programs for Children: Intent to Participate

Attached is information regarding the United States Department of Agriculture's (USDA's) Summer Feeding Programs for children.

  • M005-14 - Memoranda
  • Attach A - The Simplified Summer Food Program in Washington State
  • Attach B - The Seamless Summer Feeding Program in Washington State
  • Attach C - 2014 Summer Feeding Programs Intent to Participate/Application Request Form and Training Information

Child Nutrition Services
M004-14 02/03/14
+ Information Regarding the 2013–15 Emergency Repair Pool Grant

The 2013 Legislature appropriated $5 million solely to address unexpected and imminent health and safety hazards at K–12 schools, including skill centers, that will impact day-to-day operations of the school facility.

School Facilities and Organization
M003-14 01/17/14
+ Statewide Survey on Teacher Evaluation and Common Core

State Survey on TPEP and Common Core Implementation

K-12 Education
M002-14 01/14/14
+ “Second Evaluator” Recruitment

The Educational Service Districts (ESDs) are charged by law with responsibility to create a list of evaluation specialists who can become part of the probationary process under certain circumstances.

K-12 Education
M001-14 01/03/14
+ Survey About Use of Dropout Programs

At the request of the Governor’s office, the Office of Superintendent of Public Instruction (OSPI) is seeking input from all districts regarding dropout prevention, intervention, and reengagement (DPIR) programs in Washington schools.

Secondary Education and Student Support
PESB
M001-14
03/11/14
+ Certification Renewal Requirement Changes

Beginning September 1, 2014 changes to certification renewal requirements will affect many educators.

Professional Educator Standards Board

 

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